Accessed via Vehicle Purchasing / Purchase Management and selection of one of two routes:
selection of the 
; or
the Invoicing option from the File menu or by selection of the
icon, followed by
the Add Cost option. Other Costs may be allocated against the purchase order but are not
part of the quotation price and as such do not add to the capital cost.
Enables additional non-recoverable costs to be included on the supplier invoice that were not included on the vehicle order (for example, PDI and Dealer Delivery charges). These costs are set up within Vehicle Purchasing / Miscellaneous Options / Other Costs and may be recharged dependent upon the set-up of the cost.
This screen is split into three parts, which are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
Enables selection from the current available other cost codes. The
button is used to locate the required cost code. Set up within Vehicle Purchasing / Miscellaneous Options / Other Costs.
Selection of the ellipsis button immediately to the right of this field displays the Fleet Address Group Search form which enables selection from the current available supplier codes. Only those suppliers which are flagged within address groups as suppliers can be accessed via this search.
The cursor is located in the search field. Key part or all of the required supplier code (e.g. 8APPL) and select the Supplier command button. Suppliers matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection (select from available codes using the scroll bar to move up and down the list if required).
The value of the other cost is entered in the Order Price field and the OK command button selected. The new Other Cost is now displayed within the Order Tab.
Only one selection for each individual Cost Type is allowed per contract. An error message is displayed if more than one Cost Type is selected.
The following command buttons are made available:
Create the cost against the vehicle order.
Aborts from the current operation and returns to the previous form without taking any action.