Accessed via Vehicle Purchasing / Purchase Management and selection of the Audit Tab.

Following selection of the required vehicle within the Purchase Management screen, the top of the Purchase Management Dialogue Box is populated with a number of fields which contain relatively static information whilst, below, a series of Tabs may now be used to process the vehicle through the various stages of a vehicle order.

Audit Tab

Selection of the Audit Tab enables a review of changes made within the order screen.

Audit Dialogue Box

The system audits all financial changes made to the cost of the vehicle specification items.

The following elements of the order are auditable events:

• GROSSPRC - Gross Price
• DISCOUNT - Discount
• ODISCNTP - Discounted Price
• DLRBONUS - Dealer Bonus
• ORDERPRC - Order Price

Note: The system also monitors the event of posting the invoice itself. For the action of posting an invoice the system sets the variable fields as follows (core fields relating to the vehicle number and specification number remain a separate audit record created for each specification line posted and additional information such as date edited and user id should replicate the current date/time and user posting the invoice):

Field	Contents
Field edited	INVPOST
Action Description	Invoice item posted
Original Value	0
New Value	Total of order line posted

A columnar display of the following fields provides an itemised audit log of changes made to the order:

• Vehicle Magic

The unique sequential vehicle record number.

• Vehicle Seq

The order of the item in the full specification item list.

• Order Seq

• Edit Field

A coded description of the field, which has been, edited e.g. DISCOUNT, MNT, etc.

• User ID

The user login is displayed here identifying which user has edited a particular field.

• Date

Displays the date on which the particular field is edited

• Orig Value

Displays the original value generated for the edited element of the order.

• New Value

Displays the new edited value for this particular element of the order.

A single-left-click of the mouse on any row item within the audit log displays full Audit Details of that edit. In addition to showing all of the above fields (albeit in a slightly altered format), an additional three fields are displayed:

• Audit Magic No.

A unique, sequential record identifier, which is system, generated e.g. 1086

• Edit Time

As well as displaying the edit date the full Audit Details displays the exact time an edit was carried out e.g. 16.10

• Action Description

Identifies a specific operation that is carried out within this particular edit e.g. Set to 100.00.