The Relief Vehicle Costs form is accessed via Miscellaneous Options / Product Management / Relief Vehicle Setup and is used to create, edit and delete Relief Vehicle Types.
The form is split into five areas. These are the Titlebar, the Relief Vehicle Costs Dialogue Box (this is sub-divided into three distinct Tabs: - Rental Groups; Mechanical; Additional) and the column of Command Buttons down the right-hand side of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
Selection of the Relief Vehicle Setup from the Product Management menu immediately displays the Rental Groups Tab within the Relief Vehicle Details form.
To create a new relief vehicle record type at Vehicle Class level select the CreateCommand Button.
To view or amend an existing relief vehicle record type use the following procedure:
The cursor is located in the Vehicle Class field prompting selection of the appropriate vehicle class. A single-left-click of the down-arrow button to the right of this field displays the two currently available vehicle class codes/descriptions:
- P Private Light Goods vehicles
- C Commercials
A single-left-click selects and confirms the required vehicle class and the Tab key is used to display the appropriate details in the various Tabs below:
The Rental Groups Tab displays a number of details relating to the selected Relief Vehicle Record Type, which are as follows:
- Group Code
The Relief Vehicle Hire Group imported from the appropriate data supplier source. Each vehicle variant is designated a particular group code and the daily relief vehicle rate values are generated at this level.
- Description
A free-format textual description for the corresponding Group Codee.g. 1800-1999cc
- Daily Rate
The daily relief vehicle value for each Group Code/Description combination. This value typically rises in accordance with the engine size.
The Mechanical Tab displays a number of details relating to the level of relief and associated values pertaining to mechanical relief vehicle costs. These are as follows:
Level of Cover Grid
- Level of Cover
A free-format (10 character alphanumeric) code the level of relief vehicle cover e.g. 24H.
- Description
A free-format textual (30 character alphanumeric) description for the corresponding Level of Cover Code e.g. 24 Hour.
- Rate
The percentage level of adjustment from the base level relief vehicle value. This is best explained by way of an example:
One of the Level of Cover Codes/Description will be set-up as the base value e.g. 0%. Any additional levels of cover, be they greater or lesser, will be seen as plus or minus percentage adjustments of this base level e.g.
Level of Cover Description Adjustment % Imm Immediate 10.00 24H 24 Hour 0.00 48H 48 Hour -10.00
- Standard Annual Distance ('000's)
The base value standard annual distance figure e.g. 20 denotes "20,000 miles". This acts as a parameter for the columns displayed in the Show Mechanical Relief Rates form (see below).
- Adjustment % per '000' (mechanical)
The mechanical relief adjustment percentage for every thousand miles contracted over the base mileage.
Usage
- Period (Years)
This row holds the number of years (from 1 - 10) for which the number of day's relief vehicle is defined in the row below.
- Day Hire
The absolute relief vehicle value (in days) allowed for mechanical relief for the appropriate yearly period (held in the same column of the row directly above). For example, if the number of relief vehicle days for a particular group is three days then 9 is entered into the three year column.
- Show Mechanical Relief Rates Command Button
Selection of this command button immediately presents a further subform displaying calculated vehicle relief rates. The contents of this sub-form are as follows:
- Mechanical Relief Level
This field displays the available relief levels that have been set-up. A single-click of the down-arrow to the right of this field enables selection from the current available options e.g. 24 Hour
- Mechanical Relief Rates Table
This is a table showing the calculated monthly value (in £'s) at each term/mileage parameter for all relief vehicle hire groups.
The grey row headers to the left of the form display the current available vehicle hire groups.
The first column displays the daily rate for each vehicle hire group. Each successive column then displays the calculated monthly value for relevant term/mileage parameters displayed in the column header (this mileage parameter is picked up from the Standard Annual Distance field in the Mechanical Tab).
The Additional Tab displays a number of details relating to the level of relief and associated values pertaining to additional relief vehicle costs (such as accident or theft). These are as follows:
Level of Cover Grid
- Level of Cover
A free-format (10 character alphanumeric) code the level of relief vehicle cover e.g. A24.
- Description
A free-format textual (30 character alphanumeric) description for the corresponding Level of Cover Code e.g. Accident 24 Hour.
- Rate
The monthly relief vehicle value applicable to the corresponding Level of Cover/Description.
Group Grid
- Group
The relief Vehicle Hire Group description. Each vehicle variant is designated a particular hire group code (see the Mechanical Tab) and this column contains the free-format textual description for the corresponding Group Code e.g. 1800-1999cc
- Adj %
The percentage level of adjustment from the base monthly relief vehicle rate. This is best explained by way of an example:
A Level of Cover may be set up for "Accident - Immediate Relief" at £10.00 per month. A -10 may be entered in the Adjustment % field against a particular hire Groupdescription to denote that, for example, vehicles of under 1000cc are calculated at £9.00 per month.
- Adjustment % per '000' (mechanical)
The additional relief adjustment percentage for every thousand miles travelled over the base mileage.
- Show Additional Relief Rates Command Button
Selection of this command button immediately presents a further subform displaying calculated vehicle relief rates. The contents of this sub-form are as follows:
- Additional Relief Rates Table
This is a table showing the calculated monthly value (in £'s) for all relief vehicle hire groups.
The grey column headers at the top of the form display the current available vehicle hire groups. The row headers to the left display the level of cover descriptions. Each cell within the table displays the calculated monthly value (including adjustment percentages) for the relevant levels of cover.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Relief Vehicle Costs form and returns to the Product Management menu.
Provides online access to a context sensitive Help form.
Enables the creation of an additional Relief Vehicle Class Type. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Relief Vehicle Class Typeis to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Relief Vehicle Class Type so that only required values need be edited.
Provides the facility for editing the set-up options of the current Relief Vehicle Class Type record. No edits can be made to a record until the Amend button has been selected.
Deletes the currently selected Relief Vehicle Class Type.
On first accessing the Relief Vehicle Costs form this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
On first accessing the Relief Vehicle Costs form this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK"
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form.
Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current Relief Vehicle Class Type.