The Motor Club Details set-up form is accessed via Miscellaneous Options / Product Management / Motor Club Options and is used to create, edit and delete Motor Club Types.
The form is split into three areas. These are the Titlebar, the Motor Club Dialogue Box and the column of Command Buttons down the right-hand side of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
To create a new motor club type select the Create Command Button.
To view or amend an existing motor club type use the following procedure:
The cursor is located in the Motor Club Code field prompting selection of an motor club code/description for the purposes of editing an existing motor club type. A single-left-click of the ellipsis (...) box to the right of this field will display a Motor Club List Box from which the appropriate motor club type is selected for the core calculation method (either Contract Hire or another commercial product). This code has a matching motor club description and attached vehicle-type code (displaying either P for Private Light Goods vehicles or C for Commercials). A double-left-click selects and confirms the required motor club type (alternatively, single-left-click and select the OK command button).
The Main Details Tab displays a number of details relating to the selected Motor Club Type which are as follows:
- Description
Displays a free-format textual description for the selected Motor Club Type e.g. AA Roadside Assistance & Homestart.
- Vehicle Type
This field displays the available default vehicle types for the selected Motor Club Type. A single-click of the down-arrow to the right of this field enables selection from the current available options:
- P Private Light Goods
- C Commercial
- C Heavy
- Full Period Fee
This field holds the total cost of motor club membership for the full period of cover.
- Period of Cover
If the selected Motor Club cost is renewable then the exact period of cover for this cost must be entered in this field e.g. 12 for a period of twelve months.
- Part Period Fee
This field holds the motor club membership cost for a part period of cover.
- Part Period of Cover
If the selected motor club membership is renewable then the period of part-cover for this cost must be entered in this field e.g. 6 for a period of six months.
- Renewable
A checkbox which, if ticked (selected with the mouse), denotes that this cost must be periodically renewed. For example, if the motor club cost equates to £100 per annum the system automatically calculates £300 for a three year contract. This calculation also takes into effect any part periods.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Motor Club Details form and returns to the Product Management menu.
Provides online access to a context sensitive Help form.
Enables the creation of an additional Motor Club Type. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Motor Club Type is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Moor Club Type so that only required values need be edited.
Provides the facility for editing the set-up options of the current Motor Club Type record. No edits can be made to a record until the Amend button has been selected.
Deletes the currently selected Motor Club Type .
On first accessing the Motor Club Details form this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
On first accessing the Motor Club Details form this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK"
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form..
Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current Motor Club Type .