The VMRS (Vehicle Maintenance Repair Standards) Codes set-up form is accessed via Miscellaneous Options / Maintenance Codes Menu / VMRS Codes and is used to create, edit and delete VMRS codes which are subsequently used to identify maintenance operations. Analysis of these codes is particularly important for commercial vehicles and may assist in identifying vehicle manufacturers/models which should be withdrawn from the fleet or have David Henley maintenance values adjusted.
Note: It should be noted that an Operation Code can be used as a prefix to a VMRS Code, thus reducing the number of VMRS Codes required.
The VMRS file is a standard file supplied with the system and care should be taken in designing the VMRS Code structure in order that analysis at a later stage can be more meaningful.
If the Autoline Point of Sale functionality is also being used as the interface process into the Fleet module then there is a common code structure of which users need to be aware. Refer to the appropriate Point of Sale online help files for further information on the code structure.
The form is split into three areas. These are the Titlebar, the VMRS Codes Record Table and the column of Command Buttons at the bottom of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
This form displays a record table of all the current VMRS records that have been set up. This table is user-defined and may be added to on a regular basis:
The first column in the table displays and allows input of an eight character alphanumeric VMRS code e.g. BRRPAD
The second column in the table displays and allows input of a free format twenty character alphanumeric maintenance operation description. e.g. Rear Brake Pad
The list displays up to a maximum of twenty five VMRS records at any one time. To view the remaining VMRS records the Scroll Bar immediately to the right of the second column can be operated in a number of ways:
To edit the VMRS record table a single-right-click of the mouse in either of the two columns displays a small menu box with the following options:
- Edit Row
Allows the current VMRS description to be edited. Alternatively, single-left-click into the row, enter the appropriate data and use the Tab key to move to the next column.
- Insert Row
Inserts a blank row above the selected record so that a new VMRS code/description may be added.
- Delete Row
Deletes the selected VMRS record.
- Copy
Enables the VMRS description for one record to be copied to other records to speed data entry.
- Filter
Presents a Selection Criteria Box which enables selection of only those records meeting the selection criteria. The following mutually exclusive selection criteria option buttons/fields are available:
- Equals
Searches the Description column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are displayed.
- Not Equal
Searches the Description column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are not displayed.
- Greater Than
Searches the Description column for any records with a text character string which is alphabetically higher than the character(s) entered in the data entry box at the bottom of the form. Any records greater than the criteria are displayed.
- Less Than
Searches the Description column for any records with a text character string which is alphabetically lower than the character(s) entered in the data entry box at the bottom of the form. Any records less than the criteria are displayed.
- Contains
Searches the Description column for any records with a text character string containing the character(s) entered in the data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- Range
Searches the Description column for any records with a text character string which is alphabetically equal to or between the character(s) entered in the two data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- No Filter
No filter is applied to the record search. The Reset command button also activates the "No Filter" option.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the VMRS Records form and returns to the Maintenance Codes Menu.
Provides online access to a context sensitive Help form.
Sorts the records by the chosen keypath. Upon selection, a Keypath List Box is displayed from which the appropriate keypath (if there is more than one) is selected.
A checkbox that, when ticked, sorts the records in descending order.
Redisplays the records on the form with any new modifications.
A checkbox that, when ticked, automatically redisplays all records on the form after an amendment.
Restricts a Sort by allowing entry of a text string from which to start.
Restricts a Sort by allowing entry of a text string at which to finish.
The purpose of this field is to allow the display of a user-defined selection of fields for every record. This is intended to reduce data entry errors. It is not really applicable to the VMRS record form.
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form. An enquiry is formulated by completing a simple set of verbs and field names. A saved formulated query can be retrieved for future use.
Displays each field in a record by row, with the field name in the left-hand column and the field data in the right hand column. Within this option, records may be created, amended or deleted.