The System Controls set-up form is accessed via the System Maintenance menu within the Vehicle Administration module.
The system controls play an important part in the default settings and values in much the same way as the system parameters. The values that are controlled here are not able to be amended by the user.
The System Controls form is used to define (at set-up) the limits to be applied to various functions within the Vehicle Administration module.
Note: System Controls are only editable from Company 00.
The form is split into four areas which are as follows:
In addition to displaying the form name the Title Bar provides a number of useful buttons.
Company Identifier
The Company field displays the company number for the company that is currently being accessed e.g. 00.
This area is divided into four Tabs which are as follows:
The Controls Tab is used to define (at set-up) a number of checkboxes, codes and unique sequential reference numbers related to the generation of items within the Vehicle Administration module.
The next unique sequential accident number that is allocated by the system to accident records.
There is no default value for this field.
The next unique sequential posting log number.
There is no default value for this field.
The next unique sequential invoice number allocated by the system to an accident recharge invoice.
There is no default value for this field.
The next unique sequential
There is no default value for this field.
The next unique sequential record number allocated by the system to an engineer record.
There is no default value for this field.
The next unique sequential record number allocated by the system to a service schedule record.
There is no default value for this field.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the System Controls form and returns to the System Maintenance menu.
Provides online access to a context sensitive Helpform.
Enables the creation of an additional record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new record is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" record so that only required values need be edited.
Provides the facility for editing the set-up options of the current record. No edits can be made to a record until the Amend button has been selected.
Saves any amendments made to system controls and returns to the System Maintenance menu.
On first accessing the form this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to a record to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK"
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form.
Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current record.