The Invoice Title form is accessed via Contract Administration / Miscellaneous Options / Invoice Title and is used to create, edit and delete invoice header records for inclusion on the Sales Invoice print. This option is applicable if pre-printed headed stationery is not used.
The form is split into four areas. These are the Titlebar, the Invoice Title Dialogue Box and the column of Command Buttons down the right-hand side of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
Company Identifier
The number of the current selected company for which the invoice title is applicable e.g. 73.
Contains a number of details relating to the Invoice Title, which are as follows:
- Name
The name of the Contract Hire Company. This is a thirty character alphanumeric field.
- Address
The address of the Contract Hire Company. Consists of four lines, each allowing up to thirty alphanumeric characters.
- Post Code
The post code of the Contract Hire Company.
- Contact Name
A suitable contact name at the company for dealing with invoice queries.
- Telephone
The telephone number of the Contract HireCompany.
- Fax number
The fax number of the Contract Hire Company.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Invoice Title form and returns to the Miscellaneous Options Menu.
Provides online access to a context sensitive Help form.
Enables the creation of an Invoice Title record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Invoice Title record is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Invoice Title record so that only required values need be edited.
Provides the facility for editing the set-up options of the current Invoice Title record. No edits can be made to a record until the Amend button has been selected.
Deletes the currently selected Invoice Title record.
On first accessing the Invoice Title form this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
On first accessing the Invoice Titleform this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK".
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form.
Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current Invoice Title record.