The Maintenance Conversion Codes form is accessed via Contract Administration / Miscellaneous Options / Maintenance History Code Setup. This option enables maintenance history codes imported from a legacy system to be allocated a description and new analysis, VMRS and cost analysis codes for use within Autoline.
The form is split into three areas. These are the Titlebar, the Maintenance Conversion Codes Record Table and the column of Command Buttons at the bottom of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
This form displays a record table of a single maintenance history code against which the following items need to be allocated:
An appropriate thirty character alphanumeric textual description for the imported maintenance history code.
The analysis codes is used within the invoice analysis process allowing greater differentiation of the analysis type.
VMRS codes which are used to identify maintenance operations. Analysis of these codes is particularly important for commercial vehicles and may assist in identifying vehicle manufacturers/models which should be withdrawn from the fleet or have David Henley maintenance values adjusted.
This is the Maintenance Cost Analysis Code created in Environment / Review / Maintenance Analysis for example, T Tyres. This code is used within the budget profiles to denote the appropriate maintenance summary category in which budget values are placed. It is also used for placing values with the correct actual maintenance summary cost category; this is done by holding theCost Summary Code (this is the Maintenance Cost Analysis Code by another name) against an Analysis Type (within Maintenance Control / Miscellaneous Options / Maintenance Codes Menu / Analysis Types).
A number of command buttons are available. Some buttons are context sensitive and are dimmed and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Maintenance Conversion Codes Records form and returns to the Miscellaneous Options Menu.
Provides online access to a context sensitive Help form.
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form. An enquiry is formulated by completing a simple set of verbs and field names. A saved formulated query can be retrieved for future use.
Displays all records. Each field for the record is displayed in the appropriate row with the code displayed in the left-hand column and the field data in the right hand column(s). Selection of this command button makes available several alternative command buttons not available within Column mode:
- Refresh
Redisplays the records on the form with any new modifications.
- Autorefresh
A checkbox that, when selected, automatically redisplays all records on the form after an amendment.
- Fields
The purpose of this command button is to allow the display of a user-defined selection of fields for every record. This is intended to reduce data entry errors. This operation can be performed for one field or a number of fields at the same time by double-clicking on each required field to be viewed and selecting the OK command button.
- Column
Displays one record at a time. Within this option, records may be created, amended or deleted.
While within Grid mode, the record table may be edited with a single-right-click of the mouse in either of the columns which then displays a small menu box with the following options:
- Edit Row
Enables the values within the maintenance history codes to be edited. Alternatively, single-left-click into the row, enter the appropriate data and use the Tab key to move to the next column.
- Insert Row
Inserts a blank row above the selected record so that a new maintenance history code /description may be added.
- Delete Row
Deletes the selected maintenance history code record.
- Copy
Enables the maintenance history values for one record to be copied to other records to speed data entry.
- Filter
Displays a Selection Criteria Box which enables selection of only those records meeting the selection criteria. The following mutually exclusive selection criteria option buttons/fields are available:
- Equals
Searches the selectedcolumn for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are displayed.
- Not Equal
Searches the selected column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are not displayed.
- Greater Than
Searches the selected column for any records with a text character string which is alphabetically higher than the character(s) entered in the data entry box at the bottom of the form. Any records greater than the criteria are displayed.
- Less Than
Searches the selected column for any records with a text character string which is alphabetically lower than the character(s) entered in the data entry box at the bottom of the form. Any records less than the criteria are displayed.
- Contains
Searches the selected column for any records with a text character string containing the character(s) entered in the data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- Range
Searches the selected column for any records with a text character string which is alphabetically equal to or between the character(s) entered in the two data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- No Filter
No filter is applied to the record search. The Reset command button also activates the "No Filter" option.
Sorts the records by the chosen keypath. Upon selection, a Keypath List Box is displayed from which the appropriate keypath (if there is more than one) is selected.
A checkbox that, when selected, sorts the records in descending order.
Restricts a Sort by allowing entry of a text string from which to start.
Restricts a Sort by allowing entry of a text string at which to finish.
Enables the creation of an additional Maintenance History Code record.
Deletes the currently selected Maintenance History Code record.
On first accessing the Maintenance History Conversion Codes form this command button is dimmed. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
Saves the current record.
Displays the next Maintenance History Conversion Code record.
Displays the previous Maintenance History Conversion Code record.