The Brokerage Details set-up form is accessed via Miscellaneous Options / Brokerage Details and is used to create, edit and delete brokerage records which are used for....
The form is split into three areas. These are the Titlebar, the Brokerage Details Dialogue Box and the column of Command Buttons down the right-hand side of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
To create a new brokerage detail record type select the Create Command Button.
To view or amend an existing brokerage detail record use the following procedure:
The cursor is located in the Broker Code field prompting selection of a broker code/description for the purposes of editing an existing record. A single-left-click of the ellipsis button to the right of this field displays a Brokerage Details search form that enables selection from the current available broker codes. The cursor is located in the search field. Key part or all of the required broker code and select the Broker Code command button. Broker codes matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Brokerage Details form.
The broker code is a ten character alphanumeric field.
Contains a number of details relating to the selected broker, which are as follows:
- Description
A thirty character alphanumeric free-format meaningful textual description for the selected broker.
- Purchase Ledger A/C
The Purchase Ledger account for broker self-billing. The brokerage value is passed to this purchase ledger account for creation of a payment to the broker. A single-left-click of the ellipsis button to the right of this field displays a PL Account Code search form that enables selection from the current available purchase ledger codes. The cursor is located in the search field. Key part or all of the required account shortname and select the Shortname command button. Purchase Ledger accounts matching the entered criteria are displayed and the OK command button is used to confirm this selection and return to the Brokerage Details form.
- VAT Number
The broker's VAT number. This is included on the self-billing invoice.
- Fee Rate
The percentage of extra profit paid out to the broker. If, for example, this value is set to 75 then the broker receives 75 percent of the extra revenue whilst the Contract Hire Company receives the remaining 25 percent.
- Self-Billing - Credit
The Nominal Expense code to where the credit posting is to be made when self-billing is undertaken e.g. 9500 - Purchase Ledger Control. A single-left-click of the ellipsis button to the right of this field displays an Expense Code search form that enables selection from the current available expense codes. The cursor is located in the search field. Key part or all of the required expense shortname and select the Shortname command button. Nominal Ledger Expense codes matching the entered criteria are displayed and the OK command button is used to confirm this selection and return to the Brokerage Details form.
- Self-Billing - Debit
The Nominal Expense code to where the debit posting is to be made when self-billing is undertaken e.g. 7980 - Miscellaneous Expenses. A single-left-click of the ellipsis button to the right of this field displays an Expense Code search form that enables selection from the current available expense codes. The cursor is located in the search field. Key part or all of the required expense shortname and select the Shortname command button. Nominal Ledger Expense codes matching the entered criteria are displayed and the OK command button is used to confirm this selection and return to the Brokerage Details form.
- Extra Profit - Credit
The Nominal Expense code to where the credit posting is to be made for the Contract Hire Company's share of the profit e.g. 9930 - Profit_Loss Previous Year. A single-left-click of the ellipsis button to the right of this field displays an Expense Code search form that enables selection from the current available expense codes. The cursor is located in the search field. Key part or all of the required expense shortname and select the Shortname command button. Nominal Ledger Expense codes matching the entered criteria are displayed and the OK command button is used to confirm this selection and return to the Brokerage Details form.
- Extra Profit - Debit
The Nominal Expense code to where the debit posting is to be made for the Contract Hire Company's share of the profit e.g. 9930 - Profit_Loss Previous Year. A single-left-click of the ellipsis button to the right of this field displays an Expense Code search form that enables selection from the current available expense codes. The cursor is located in the search field. Key part or all of the required expense shortname and select the Shortname command button. Nominal Ledger Expense codes matching the entered criteria are displayed and the OK command button is used to confirm this selection and return to the Brokerage Details form.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Brokerage Details form and returns to the Miscellaneous Options Menu.
Provides online access to a context sensitive Help form.
Enables the creation of an additional Brokerage Details record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Brokerage code is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Brokerage code so that only required values need be edited.
Provides the facility for editing the set-up options of the current Brokerage record. No edits can be made to a record until the Amend button has been selected.
Deletes the currently selected Brokerage code record.
On first accessing the Brokerage Details form this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
On first accessing the Brokerage Details form this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK".
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form.
Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current Brokerage code record.