The system controls play an important part in the default settings and values in much the same way as the system parameters. The values that are controlled here are not able to be amended by the user.
The System Controls form is used to define (at set-up) the limits to be applied to various functions within the Fleet System Management module.
Default control limits set at global level may be set-up within Fleet System Management / Kerridge Utilities / Control Defaults if necessary.
Note: System Controls are only editable from Company 00
To access System Controls:
From the Master Menu, select the Fleet System Management option and Company required.
The Fleet System Management menu is displayed.
Select the System Maintenance option.
The System Maintenance menu is displayed.
Select the System Controls option.
The form is split into four areas which are as follows:
Title Bar
In addition to displaying the form name the Title Bar provides a number of useful buttons.
Fleet System Controls Details Dialogue Box
The top of this dialogue box displays the following details:
Module Identifier: Displays the code for the module that is currently being accessed i.e. FM (Fleet System Management).
Company Identifier: Displays the company number for the company that is currently being accessed for example, 00.
This area beneath contains the following data:
Next Master Number: Next unique sequential agreement number to be automatically generated by the system.
Next Vehicle Magic: Next unique sequential vehicle record number to be automatically generated by the system.
Next Address Number: Next unique sequential address group number to be automatically generated by the system. This is a unique number that is usually "hidden" behind the address group code.
Credit Check: Check box which, if selected, acts as a control for the entire fleet system and ensures that every time a vehicle record is accessed the system automatically performs a credit check and verifies whether the associated account is on stop.
A message is generated for each account to which the vehicle is linked.
Check Sales Bids: Sales bids are created and held within the Terminations module when the vehicle is in the process of being sold.
This is a check box which, if selected, ensures that if a sales bid is currently held against a vehicle then when the Maintenance Control module is accessed that the Sales Bid Tab is the default tab upon entry to the form. This brings to the attention of the maintenance controller that the vehicle is in the process of being sold and may assist in the prevention of any dubious maintenance transactions.
Check Mileage: Check box which, if selected, displays a Contract Mileage Exceeded message within Maintenance Control if the current odometer reading is greater than the contract mileage value.
Next fuel card magic: Next unique sequential fuel card number to be automatically generated by the system.
Command Buttons:
A number of command buttons are available. Some buttons are context sensitive and are dimmed and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exit: Returns to the System Maintenance menu.
Help: Provides online access to context sensitive help for the current application using the default browser.
Save: Saves the new values for the system parameters.
Cancel: Cancels the amendment process and returns to the System Maintenance menu.