The Print Formats Tab is used to define (at set-up) the default stationery formats and order printing sequence for documents printed within the Vehicle Purchasing module.
To access the System Controls Formats Tab:
From the Master Menu, select the Vehicle Purchasing option and Company required.
The Vehicle Purchasing menu is displayed.
Select the System Maintenance option.
The System Maintenance menu is displayed.
Select the System Controls option.
The System Controls General Tab is displayed.
Select the Formats Tab.
The following fields are displayed:
Order Format: The default format stationery definition ID used for printing a purchase order e.g. KP1.
Commercial Format: The default format stationery definition ID used for printing a purchase order for commercial vehicles (which may have a number of different build specs, etc) e.g. K02.
Order Printing Sequence - Standard: Contains the order line sequence for standard options on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Factory: Contains the order line sequence for factory fitted options on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Dealer: Contains the order line sequence for dealer fitted options on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Vehicle: Contains the order line sequence for the vehicle description on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Delivery: Contains the order line sequence for delivery on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - RFL: Contains the order line sequence for Road Fund License on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Other Costs: Contains the order line sequence for other non-recoverable costs on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Instructions: Contains the order line sequence for order instructions on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Order Printing Sequence - Total: Contains the order line sequence for the total value on the printed purchase order. A 1, for example, denotes that this item is printed on the order before an item with a sequence of 2 or 3, etc. A 0(zero) denotes that the item is not to be printed on the order at all. This facility is used in conjunction with KPrint to determine the correct print sequences.
Note: The order format stationery does need to be setup so that the body lines match the control settings, i.e. vehicle - 1, factory - 2, dealer - 3 and total - 6 requires the order format title lines to match and corresponding body format sections written.
Provision has been made for up to five additional formats to be allowed to be printed.
Optional Format 1: Contains a format stationery definition ID used for printing an alternative purchase order type than that specified within Order Format.
Optional Format 2: Contains a format stationery definition ID used for printing an alternative purchase order type than that specified within Order Format.
Optional Format 3: Contains a format stationery definition ID used for printing an alternative purchase order type than that specified within Order Format.
Optional Format 4: Contains a format stationery definition ID used for printing an alternative purchase order type than that specified within Order Format.
Optional Format 5: Contains a format stationery definition ID used for printing an alternative purchase order type than that specified within Order Format.