The System Controls General Tab set-up screen is accessed via the System Maintenance / System Controls menu options within the Vehicle Purchasing module.
The General Tab is used to define (at set-up) a number of checkboxes, codes and unique sequential reference numbers related to the generation of items within the Vehicle Purchasing module.
To access the System Controls General Tab:
From the Master Menu, select the Vehicle Purchasing option and Company required.
The Vehicle Purchasing menu is displayed.
Select the System Maintenance option.
The System Maintenance menu is displayed.
Select the System Controls option.
The System Controls General Tab is displayed.
The following fields are displayed:
Accidents: A checkbox which, when ticked, enables access to the Accident Management module from within Vehicle Purchasing by placing an Accident command button within the Order Tab.
Progress Log: A unique sequential system generated number for logging the progress codes against an order.
Manual Numbering: Allows the manual creation of unique sequential numbers for logging progress codes against an order.
Journal Type: The Journal type number if central document numbering utilised.
Quote Price Variance: The percentage variance allowed by which the order price may differ from the original quoted price.
Quote Variance Value: The monetary value variance allowed by which the order price may differ from the original quoted price. This may be used as an alternative to the Quote Price Variance.
Quote Price Variance Priority: The user priority required to override the quote price variance/value.
Invoice Price Variance: The percentage variance allowed by which the invoice price may differ from the original order price.
Price Variance Value: The monetary value variance allowed by which the invoice price may differ from the original order price. This may be used as an alternative to the Invoice Price Variance.
Invoice Price Priority: The user priority required to override the order/invoice price variance/value.
Acceptance: The minimum number of Acceptance Stages required within the acceptance procedure.
Tip: Typically set to a value of 1.
Next Bid: A unique sequential system generated number for the creation of bids displayed within the Titlebar of the Bid Form.
Bid Retention: The number of days a bid is retained after the expiry date on the bid e.g. 30. This is overridden by the No. of Days Bid Live value (if one exists) contained within the Supplier Tab within Address Groups.
Decals On Order: A checkbox which, if ticked, allows the use of decals, mats, etc on Order Instructions in Convert Quotation and Vehicle Purchasing. If un-ticked the fields are greyed out and unavailable to edit in Order instructions and Vehicle Purchasing.
Use Initial Groups: A checkbox which, if ticked, denotes that Initials Groups are to be used within the order acceptance procedure.