The system controls play an important part in the default settings and values in much the same way as the system parameters. The values that are controlled here are not able to be amended by the user.
The System Controls screen is used to define (at set-up) the limits to be applied to various functions within the Vehicle Purchasing module.
Note: System Controls are only editable from Company 00.
To access the System Controls:
From the Master Menu, select the Vehicle Purchasing option and Company required.
The Vehicle Purchasing menu is displayed.
Select the System Maintenance option.
The System Maintenance menu is displayed.
Select the System Controls option.
The System Controls General Tab is displayed.
The screen is split into four areas which are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
Company Identifier: The Company field displays the company number for the company that is currently being accessed e.g. 00.
This area is divided into two Tabs which are as follows:
General Tab: The General Tab is used to define (at set-up) a number of checkboxes, codes and unique sequential reference numbers related to the generation of items within the Vehicle Purchasing module.
Print Formats Tab: The Print Formats Tab is used to define (at set-up) the default stationery formats and order printing sequence for documents printed within the Vehicle Purchasing module.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exit: Exits the System Controls screen and returns to the System Maintenance menu.
Help: Provides online access to a context sensitive Help screen.
Create: Enables the creation of an additional record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
Blank: Used if a new record is to be set-up without utilising existing criteria.
Copy: Copies the values within an existing "nearest match" record so that only required values need be edited.
Amend: Provides the facility for editing the set-up options of the current record. No edits can be made to a record until the Amend button has been selected.
Save: Saves any amendments made to system controls and returns to the System Maintenance menu.
Cancel: On first accessing the screen this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to a record to be cancelled.
Message: This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured - OK"
Ad-hoc: Selection of this button displays a further screen that provides an Ad-hocReport Generator for the creation of quick query reports to screen.
Setup: Selection of this button displays a further screen that provides an itemised display of all the selection criteria for the current record.