The System Parameters form is used to define top-level system defaults for the module.
What do you want to do?
To access the System Parameters:
From the Master Menu, select the Vehicle Purchasing option and Company required.
The Vehicle Purchasing menu is displayed.
Select the System Maintenance option.
The System Maintenance menu is displayed.
Select the System Parameters option.
The System Parameters Details Tab is displayed.
The screen is split into four areas which are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
Company Identifier: Displays the company number for the company that is currently being accessed e.g. 00. This option may only be edited within Company Zero.
Details Tab:
The following fields are displayed in the Details Tab:
Non-Recoverable: The Vat code to be used for the Non-recoverable VAT at the point of raising the invoice to the Purchase ledger allowing payment to your supplier.
A single-left-click of the
button to the right of this field displays a VAT Rate Codes List Box from which the appropriate VAT rate is selected. This code has a matching VAT description and rate e.g. E Exempt 0.00. A double-left-click selects and confirms the required VAT rate (alternatively, single-left-click and select the OK command button).
Recoverable: The VAT code to be used for the Recoverable VAT at the point of raising the invoice to the Purchase ledger allowing payment to your supplier.
A single-left-click of the
Note: The two above fields are used during the assignment of the FO_ninvc VAT code. If the FM_vspec line is flagged as capitalised VAT then the FO system parameter Non-recoverable VAT code is used. Otherwise if the franchise data option does not have a VAT code then the FO system parameter Recoverable VAT code is used.
No Decals Text: Free format text to denote that decals (stickers on the vehicle) are not required on the vehicle e.g. No Decals.
Own Decals Text: Free format text to denote that decals (stickers on the vehicle) are supplied in-house e.g. Our Decals.
Dealer Decal Text: Free format text to denote that decals (stickers on the vehicle) are supplied by the dealer e.g. Dealer Decals.
No Plates Text: Free format text to denote the supply of number plates is not required e.g. No Plates.
Own Plates Text: Free format text to denote that number plates are to be supplied in-house e.g. Our Plates.
Dealer Plates Text: Free format text to denote that number plates are supplied by the dealer e.g. Dealer Plates.
No Mats Text: Free format text to denote the supply of car mats is not required e.g. No Mats.
Own Mats Text: Free format text to denote that car mats are to be supplied in-house e.g. Our Mats.
Dealer Mats Text: Free format text to denote that car mats are supplied by the dealer e.g. Dealer Mats.
Factory Ordered Text: Free format text entry to denote that the supply source for the vehicle is a factory order e.g. Factory Stock Order.
>Dealer Stock Text: Free format text entry to denote that the supply source for the vehicle is from the dealer e.g. Dealer Stock Order.
Use Acceptances?: A checkbox which, if ticked, denotes that the leasing company wish to utilise the Acceptance Procedure process within the order module.
Note: If this checkbox is not ticked then the Auto Acceptance checkbox must be ticked within the Marketing module.
Use Bids?: A checkbox which, if ticked, denotes that the leasing company wish to utilise the Bidding Procedure process within the order module.
Start date past tolerance: Controls the number of days restriction on the field Agreed Start Date.
Basis Code: The basis to be used for the posting of any profit on the purchase of the vehicle.
Credit Expense: The credit expense code for the credit expense posting.
Debit Expense: The debit expense code for the debit expense posting
Reports Tab:
In many parts of the system an administration option is now available within the menu bar and tool bars. Amongst other options the administration facility enables access to a Quick Reports facility. This displays a list of user-defined reports applicable to the current process. Once written within RepGen reports may be selected for inclusion within this menu list within the Reports Tab.
The following fields are contained within the Reports Tab:
Quick Mail Format: A pre-defined email relevant to the specific module area from which it is accessed (in this case, Vehicle Purchasing). This field displays the chosen Stationery Format code which is used to define the email layout e.g. KQM (see Reports & Enquiries / Report Generator / Format Stationery).
Quick Report 1: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K03 (see Reports & Enquiries / Report Generator).
Quick Report 2: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K02 (see Reports & Enquiries / Report Generator).
Quick Report 3: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K10 (see Reports & Enquiries / Report Generator).
Quick Report 4: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K15 (see Reports & Enquiries / Report Generator).
Quick Report 5: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K16 (see Reports & Enquiries / Report Generator).
Quick Report 6: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K18 (see Reports & Enquiries / Report Generator).
Quick Report 7: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K20 (see Reports & Enquiries / Report Generator).
Quick Report 8: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K21 (see Reports & Enquiries / Report Generator).
Quick Report 9: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K24 (see Reports & Enquiries / Report Generator).
Quick Report 10: A user-defined report applicable to the Vehicle Purchasing module that may, as a result of being selected within the Reports Tab is available with the Admin/ Quick Reports option within Vehicle Purchasing. This field displays the chosen Report code e.g. K31 (see Reports & Enquiries / Report Generator).
Ebbon-Dacs Tab:
The following fields are contained within the Reports Tab:
Allow Ebbon-Dacs?: A checkbox which, if ticked, enables the processing routines for exporting and importing Ebbon-Dacs files to function.
Ebbon-Dacs edit priority: The priority to allow editing of the Date Sent to Ebbon-Dacs field on each order i.e. the ED
icon is enabled in the Order Tab.
Ebbon-Dacs userid: No longer used.
Ebbon-Dacs password: No longer used.
Ebbon-Dacs SOAP URL: The link to the Ebbon-Dacs server for client. This process uses SOAP (simple Object Access Protocol)which is a lightweight XML-based messaging protocol used to encode the information in Web service request and response messages before sending them over a network.
Note: SOAP messages are independent of any operating system or protocol and may be transported using a variety of Internet protocols, including SMTP, MIME, and HTTP.
Ebbon-Dacs request parameters: Parameters used in conjunction with SOAP access to allow the client to access Ebbon-Dacs.
Progress code grid: This table is used as a cross reference between Ebbon-Dacs status messages i.e. the Status description and Kestrel order Progress codes for progress files returned from Ebbon-Dacs.
Typically Ebbon-Dacs order progress updates are in a character text format (enter this information in the Status Description column) and this text has to be identified and cross-referenced into a code that Kestrel can validate as a true progress code (the
Epyx Tab:
The following fields are contained within the Reports Tab:
Allow Epyx Processing?: A checkbox which, if ticked, enables the processing routines for exporting and importing Epyx files to function.
Priority to Edit Epyx Details: The priority to allow editing of the Date Sent to Epyx field on each order i.e. the Epyx
icon is enabled in the Order Tab.
Epyx member id: Customer id allocated by epyx.
Epyx member name: User name allocated by epyx.
XML Interface Code: Code number allocated by epyx.
Epyx request parameters: Parameters used in conjunction with SOAP access to allow the client to access Epyx.
Epyx SOAP URL: The link to the Epyx server for client. This process uses SOAP (simple Object Access Protocol)which is a lightweight XML-based messaging protocol used to encode the information in Web service request and response messages before sending them over a network.
Note: SOAP messages are independent of any operating system or protocol and may be transported using a variety of Internet protocols, including SMTP, MIME, and HTTP.
Insurance Details: Holds the details of the leasing companies insurance. This allows the ordered vehicles to be taxed using the insurance details held here.
Progress code grid: This table is used as a cross reference between Epyx status messages i.e. the Status description and Kestrel order Progress codes for progress files returned from Epyx.
Typically Epyx order progress updates are in a character text format (enter this information in the Status Description column) and this text has to be identified and cross-referenced into a code that Kestrel can validate as a true progress code (the
Invoice Register Tab:
The following fields are contained within the Invoice Register Tab:
Link to invoice register: Selection of this flag enables the processing routines for invoice register to function.
Invoice Type: The Invoice Register Type that is applicable for vehicle purchase invoices.
A single-left-click of the
VAT reversal invtype: The VAT reversal invtype that is applicable for vehicle purchase invoices.
A single-left-click of the
VAT reversal VAT code: The VAT code applicable for a VAT reversal.
A single-left-click of the
VAT Input expense: The VAT input expense code to be used for invoice register posted invoices.
A single-left-click of the
Command Buttons:
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available (if at all) dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exit: Exits the System Parameters screen and returns to the System Maintenance menu.
Help: Provides online access to a context sensitive Help screen.
Create: Enables the creation of an additional record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
Blank: Used if a new record is to be set-up without utilising existing criteria.
Copy: Copies the values within an existing "nearest match" record so that only required values need be edited.
Amend: Provides the facility for editing the set-up options of the current record. No edits can be made to a record until the Amend button has been selected.
Save: Saves any amendments made to system controls and returns to the System Maintenance menu.
Cancel: On first accessing the screen this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to a record to be cancelled.
Message: This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured - OK"
Ad-hoc: Selection of this button displays a further screen that provides an Ad-hoc Report Generator for the creation of quick query reports to screen.
Setup: Selection of this button displays a further screen that provides an itemised display of all the selection criteria for the current record.