The Details Tab is used to define general top-level system defaults for the Terminations module.
To access the Terminations System Parameters Details Tab:
From the Master Menu, select the Terminations option and Company required.
The Terminations Menu is displayed.
Select the System Maintenance option.
The System Maintenance Menu is displayed.
Select the System Parameters option
The System Parameters Details Tab is displayed.
The following fields are displayed:
VAT able: The VAT code applicable to Vatable charges raised within Terminations.
Selection of the
button immediately to the right of this field displays the current list of available options e.g. S- Standard Rate.
A Contract in deemed to be Vatable if it is not a Purchase type contract per FM Lease types i.e. the system validates the FM.agree.PURCHASE field as either Y or N.
Non-VAT able: The VAT code applicable to Non-Vatable charges raised within Terminations.
Selection of the
Other Revenue: A checkbox which, if ticked, denotes that an Other Revenue charge is required to be calculated for use within the Early Termination charges.
Tip: Other revenue is generated from specific profi records
Extra Days: The VAT code applicable to extra days hire issued within the Terminations system. Selection of the
Note: Extra days can only be added at the Final Procedure.
No Disposal VAT: The VAT code applicable to Non-Vatable charges raised within Remarketing.
Selection of the
A Contract in deemed to be Vatable if it is not a Purchase type contract per FM Lease types i.e. the system validates the FM.agree.PURCHASE field as either Y or N.
Disposal VAT: The VAT code applicable to Vatable charges raised within Remarketing (i.e. the Gross VAT Code in the Basic Details Tab).
Selection of the
Maximum Extension: The maximum number of periods that any contract is allowed to be informally extended.
Informal Extension: Determines whether the automatic informal extension agreements are to be invoiced in Advance or in Arrears. Selection of the
Auto-Extension Method: Determines how long agreements meeting the automatic informal extension criteria are to be extended for. This is typically for One Period or to the End of Month. Selection of the
Auto-Extension Advance Days: Determines the date displayed in the Extension Date field within this Automatic Informal Extension form i.e. if 30 days is set within this field then the Extension Date displays a date thirty days into the future.
Note: This field may contain two numeric digits and a negative sign. If a negative value is entered then the system correctly sets the date in the auto informal extensions program and ignores any agreements after that date.
Allow Zero List Price: A checkbox which, if ticked, denotes that the system will not allow a Formal Extension Quote to be saved with a zero List price.
Allow Zero Residual: A checkbox which, if ticked, denotes that the system will not allow a Formal Extension Quote to be saved with a zero residual value.
Automatic Terminations: This field works in conjunction with the Auto Term after field and Auto Term basis field. Automatic Terminations are enabled if this field is ticked. All contracts meeting the selection criteria (Live & with an end date + x no of days ) will have a Termination quote generated if one does not exist.
Auto Term After: The number of days offset from the agreement end date.
Auto Term basis: the Basis to use when generating the termination quote.
Auto Lease Type:
Pro-Rata Contract Miles by Days: A checkbox which This acts as a catch all option but can be set at Lease type level (by using the Pro-Rata Contract Miles by Days field in the Main Details Tab of the Lease Type as well as Address Group Level.
On early terminating a contract the system calculates the pro-rated contract mileage on a daily miles basis. This works particularly well if the customer is given part month credits. However, in instances where the customer is not given part month credits, the pro-rated contract mileage is calculated on the number of periods.
If the checkbox is ticked then the system uses the current calculation method:
(FM.agree.AGREEMILES / (FM.agree.ENDS - FM.agree.START) +1 ) x (Quoted end date - Start date)
If the checkbox is not ticked then the system uses the new calculation method:
(FM.agree.AGREEMILES / FM.agree.PERIOD ) x FT.termi.PERIOD.
Note:If, however, the contract is an informal extension, the system will disregard the new parameters and base the contract miles to date on a day NOT period basis.
Use CAP Black Book: A checkbox which, if ticked, enables the lookup and storage of CAP valuation data against the Vehicle record, Termination record and Disposal record. This allows a lookup to the CAP blackbook database, firstly when offering guide valuations to drivers/customers and secondly as a reporting aid when calculating disposal profitability against market expectations at the time of selling the vehicle. For both routines a lookup from the vehicle registration back to the black book data set for any given mileage reading, returns a value based on the vehicles' condition, (clean, average and below average) with a predicted retail figure. These values, along with the month identifier for the CAP values are stored for reporting purposes.
Default profit: This is the default profit used in conjunction with user defined calculations. This is customer bespoke to the Hitachi ET form.
Amend depn?: The amended depreciation charged on informal extensions. This field is used in conjunction with Amend depn % field.
Amend depn %: The depreciation percentage to be applied if the Amend depn? checkbox is ticked.
Allow washout on primary: A checkbox which, when ticked, allows an agreement to be washed out if not sold. The system displays a warning message to the user if running the manual washout process. If running the auto-washout process the system simply continues the process.
Automatic Extension Type
Contract Hire Extension Period: Specifies the number of months for which a Contract Hire agreement is to be automatically extended. The Automatic Extension Type field on the Lease Type determines whether a specific lease type is deemed to be Contract Hire, Buy Back or Other.
Buy Back Extension Period: Specifies the number of months for which a Buy Back agreement is to be automatically extended. The Automatic Extension Type field on the Lease Type determines whether a specific lease type is deemed to be Contract Hire, Buy Back or Other.
Other Agreement Extension Period: Specifies the number of months for which other agreement lease types are to be automatically extended. The Automatic Extension Type field on the Lease Type determines whether a specific lease type is deemed to be Contract Hire, Buy Back or Other.