The Control Exceptions screen is accessed via Contract Administration / Final Washouts / Control Exceptions and also in Terminations / Final Washouts / Control Exceptions.
Control exceptions are exceptions to the normal rules for postings and are controlled at agreement level.
A particular agreement may, for example, have different Nominal Credit and Expense codes for a particular Invoice Type e.g. Periodic Rentals + VAT (within a selected Calculation Basis method)than is the normal rule for postings of this Invoice Type .
The facility to amend the Washout flag setting on any agreement prior to running the Final Washout, may also be achieved through this option.
The screen is split into three areas. These are the Titlebar , the Control Exceptions Record Table and the column of Command Buttons at the bottom of the screen.
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
This screen displays a record table of all the posting history records.
The agreement number of the selected contract.
The invoice type code for which the posting is made.
The Washout Flag setting. If the standard flag setting is not required then alter this field to Y or N as appropriate. A setting of Y allows posting of the item to the Nominal Ledger; a setting of N stops the posting.
The invoice type description.
The Debit code to be used at the "Washout" of the contract.
The Credit code to be used at the "Washout" of the contract.
The list displays up to a maximum of twenty five records at any one time. To view the remaining records the Scroll Bar to the right of the screen can be operated in a number of ways:
To edit the posting table a single-right-click of the mouse in any of the columns displays a small menu box with the following options:
- Edit Row
Enables the values of any fields to be amended. Note: There is no facility to abort without saving the amended data. As soon as an amendment is made it is saved. Only by re-editing the record can the original values be input.
The file is a live posting history file and holds all current contracts.
- Copy
Enables the posting values for one record to be copied to other records.
- Filter
Presents a Selection Criteria Box which enables selection of only those records meeting the selection criteria for the selected column upon which the filter is selected to operate. The following mutually exclusive selection criteria option buttons/fields are available:
- Equals
Searches the selected column for a description matching that entered in the data entry box at the bottom of the screen. Any records equaling the criteria are displayed.
- Not Equal
Searches the selected column for a description matching that entered in the data entry box at the bottom of the screen. Any records equaling the criteria are not displayed.
- Greater Than
Searches the selected column for any records with a text character string which is alphabetically higher than the character(s) entered in the data entry box at the bottom of the screen. Any records greater than the criteria are displayed.
- Less Than
Searches the selected column for any records with a text character string which is alphabetically lower than the character(s) entered in the data entry box at the bottom of the screen. Any records less than the criteria are displayed.
- Contains
Searches the selected column for any records with a text character string containing the character(s) entered in the data entry box at the bottom of the screen. Any records meeting the criteria are displayed.
- Range
Searches the selected column for any records with a text character string which is alphabetically equal to or between the character(s) entered in the two data entry box at the bottom of the screen. Any records meeting the criteria are displayed.
- No Filter
No filter is applied to the record search. The Reset command button also activates the "No Filter" option.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Control Exceptions screen and returns to the Final Washouts Menu .
Provides online access to a context sensitive Help screen.
Sorts the records by the chosen keypath. Upon selection, a Keypath List Box is displayed from which the appropriate keypath (if there is more than one) is selected.
A checkbox that, when ticked, sorts the records in descending order.
Redisplays the records on the form with any new modifications.
A checkbox that, when ticked, automatically redisplays all records on the form after an amendment.
Restricts a Sort by allowing entry of a text string for the agreement number from which to start.
Restricts a Sort by allowing entry of a text string for the agreement number at which to finish.
The purpose of this field is to allow the display of a user-defined selection of fields for every record. This is intended to reduce data entry errors. This operation can be performed for one field or a number of fields at the same time by double-clicking on each required field to be viewed and selecting the OK command button.
Selection of this button displays a further screen that provides an Ad-hoc Report Generator for the creation of quick query reports to screen. An enquiry is formulated by completing a simple set of verbs and field names. A saved formulated query can be retrieved for future use.
Displays each field in a record by row, with the field name in the left-hand column and the field data in the right hand column. Within this option, records may be created, amended or deleted.