The Finance Houses set-up screen is accessed via Miscellaneous Options / Finance Houses and is used to create, edit and delete Finance Houses.
The screen is split into three areas. These are the Titlebar, the Finance Houses Dialogue Box and the column of Command Buttons down the right-hand side of the screen.
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
To create a new finance house type select the Create Command Button.
To view or amend an existing finance house use the following procedure:
The cursor is located in the Code ield prompting selection of a finance house code/name for the purposes of editing an existing finance house type. A single-left-click of the ellipsis (...) box to the right of this field displays a Finance Houses List Box from which the appropriate finance house is selected. This code has a matching finance house name. A double-left-click selects and confirms the required finance house (alternatively, single-left-click and select the OK command button).
The Details Tab displays a number of details relating to the selected Finance House , which are as follows:
- Name
A free-format textual description for the selected Finance House name e.g. UDT Finance.
- Address
The address of the finance house. Five lines of thirty characters each are available for entry of the address.
- Postcode
The postcode for the finance house.
- Telephone
The telephone number for the finance house.
- Fax Number
The fax number for the finance house.
- Contact
The name of the regular contact at the finance house.
- Standard Fee
The standard fee charged by the selected finance house at the set up of an agreement. This may be left at zero if no fee is charged.
- Posting Type
Enables selection of the appropriate posting type linked to the finance house.
The posting type holds behind it a table to determine the nominal ledger codes used for the postings in respect of Finance, Capital, Interest and Balloon payments.
A single-left-click of the ellipsis (...) box to the right of this field displays a Posting Types List Box from which the appropriate posting type is selected. This code has a matching posting description. A double-left-click selects and confirms the required posting type (alternatively, single-left-click and select the OK command button).
- Sales Ledger Account
The Sales Ledger Account Code e.g. U0001. This is applicable only to those Finance Houses being used for Finance Lease deals (Direct Paper business).
Enter the SL Account Code directly or select the ellipsis (...) button immediately to the right of this field to initiate a Customer Accounts search.
A single-left-click of the ellipsis button displays a Customer Accounts search form that enables selection from the current available account codes. The cursor is located in the search field. Key part or all of the required finance house address group code and select the Shortname command button. Finance House codes matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Finance House screen.
Alternatively, the Word Search command button may be used. This performs a word search upon the text that has been input. The following data is present in the word search index so far as marketing database is concerned:
- Company name
- Address lines 1-5
- Post code
- Four phone numbers (Home, Work, Mobile and Fax).
The Word Search command button permits a search on up to three separate words (a minimum of three and maximum of eight characters long) which can be entered to identify the company concerned. Words are only searched on stem basis, and not on a contains basis i.e. if looking for a company or companies called Forward Trust with an address in London, the operator can enter FOR in the first word and LOND in the second word, and expect the system to retrieve any matching records.
What cannot be entered are WARD and DON, as these are not the stems of the words FORWARD TRUST and LONDON. Words can be entered in any order, and the search is not case sensitive, so to find Forward Trust in London, it is acceptable to enter LON followed by FOR.
- Credit Calculation Basis
The finance house has to perform a credit check on the fundee. There is a cost attached to this which needs to be taken into consideration within the funding. This is a free-format field that enables this cost to be denoted. This is a memo field only.
- Residual Basis Code
A free-format memo field for notational purposes only. This field may be used for reporting purposes.
- Average Price for Calc
Linked to the Credit Calculation field. The average price of the funding house credit calculation checking. This is a memo field but may be accessed within a RepGen report for statistical reporting purposes.
- Average Residual for Calc
A free-format memo field for notational purposes only. This field may be used for reporting purposes.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Finance Houses screen and returns to the Miscellaneous Options menu.
Provides online access to a context sensitive Help screen.
Enables the creation of an additional Finance Houses. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Finance House is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Finance House so that only required values need be edited.
Provides the facility for editing the set-up options of the current Finance House record. No edits can be made to a record until the Amend button has been selected.
Deletes the currently selected Finance House.
Warning:Records must not be deleted unless there are no existing agreements relating to that finance house on the system).
On first accessing the Finance Houses screen this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
On first accessing the Finance Houses screen this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK"
Selection of this button displays a further screen that provides an Ad-hoc Report Generator for the creation of quick query reports to screen..
Selection of this button displays a further screen that provides an itemised display of all the selection criteria for the current Finance House.