The Posting Types set-up screen is accessed via Miscellaneous Options / Posting Types and is used to create, edit and delete posting tables for the Finance, Capital, Interest and Sales elements relating to the funding of a vehicle.
The posting tables define the nominal ledger debit and credit codes to which the values are posted for the finance, capital and interest advance payments, regular payments and balloon payment elements. Also the nominal codes to be used for postings relating to the sale of the vehicle to the finance house.
The screen is split into three areas. These are the Titlebar, the Posting Types Dialogue Box and the column of Command Buttons down the right-hand side of the screen.
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
To create a new posting type select the Create Command Button.
To view or amend an existing posting type use the following procedure:
The cursor is located in the Type Code field prompting selection of a posting type code/name for the purposes of editing an existing posting type. A single-left-click of the ellipsis (...) box to the right of this field displays a Posting Types List Box from which the appropriate posting type is selected. This code has a matching description. A double-left-click selects and confirms the required posting type (alternatively, single-left-click and select the OK command button).
The screen displays a series of Tabs denoting the relevant posting areas relating to the funding of the vehicle. The appropriate Tab is to be selected and the appropriate nominal ledger debit and credit codes assigned to the constituent elements.
Defines the nominal ledger debit and credit codes to which the values are posted for the finance advance payments, regular payments and balloon payment elements.
Defines the nominal ledger debit and credit codes to which the values are posted for the capital advance payments, regular payments and balloon payment elements.
Defines the nominal ledger debit and credit codes to which the values are posted for the interest advance payments, regular payments and balloon payment elements.
Defines the nominal codes to be used for postings relating to the sale of the vehicle to the finance house.
Note: When a vehicles undergoes the Funds Allocation process, one of the required fields is the Posting Type. The nominal ledger codes defined within this screen are added to the Profi records as the funds are allocated. These nominal codes stay with the vehicle agreement until the end of the finance agreement. Even if the Posting Type nominal ledger codes are amended the new codes are only applicable to any future finance funding for this posting type. The system does not automatically re-assign existing agreements with the new nominal ledger codes. If an error is made while setting up the nominal ledger codes for a Posting Type, an Autoline Consultant can assist in there-assignment of correct codes onto existing agreements.
Command Buttons
A number of command buttons are available. Some buttons are context sensitive and are dimmed and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
- Exit
Exits the Posting Types screen and returns to the Miscellaneous Options menu.
- Help
Provides online access to a context sensitive Help screen.
Enables the creation of an additional Posting Types. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Posting Type is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Posting Type so that only required values need be edited.
- Amend
Provides the facility for editing the set-up options of the current Posting Type record. No edits can be made to a record until the Amend button has been selected.
- Delete
Deletes the currently selected Posting Type.
- Confirm
On first accessing the Posting Types screen this command button is dimmed. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
- Cancel
On first accessing the Posting Types screen this command button is dimmed. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
- Message
This is not a command button. This box is a way of displaying messages with regard to the status of the current record for example, "Record Secured OK"
- Ad-hoc
Selection of this button displays a further screen that provides an Ad-hoc Report Generator for the creation of quick query reports to screen.
- Setup
Selection of this button displays a further screen that provides an itemised display of all the selection criteria for the current Posting Type.