This option allows you to create a range of trading terms for both the Sales and Purchase Ledgers.
The Terms of business option enables invoices and credit notes to become due for payment after a specified period of days or months. It is also possible to specify terms of business on a particular day in a following month.
This form is displayed when you click Nominal ledger > Miscellaneous options menu > Terms of business.
The displayed fields may be viewed in either Grid or Column format.
Code: A two character identifier code entered by the user.
Description: A description to explain what the code identifier relates to
Type: Defines the type of terms avaiable.
- M: Monthly
- D: Daily
- F: Following
Period: Defines the period duration.
Note: If Period type was M then enter the number of months on which terms are due. An example would be bi-monthly terms whereby documents would fall due every 2 months hence the period would be 2. If Period type was D then enter the number of days on which terms are due. An example would be 14 day credit terms. If Period type was F then enter the day of month on which terms are due. F 20 would be for terms where the documents fall due on the 20th of the following month
Offset:If the Period type was F, this field is used to count the number of following offset months,
- 1: following month + 1
- 2: following month + 2
- 3: following month + 3
Excluded period: In some countries it is quite common for a dealership to close during one of the summer months, hence they will not be collecting, or expecting payments. Autoline excludes due dates falling in the period specified in this column. An example would be a document created that would normally fall due in August would then automatically become due in September if August was the excluded period.
External code: The code used in other systems when Autoline is using Accounts Open Interface.
Push Buttons
Exit: Returns to the Miscellaneous options menu.
Help: Displays this help file in the Web browser.
Sort: Sorts the records in the grid either forwards, or in Reverse [by clicking the reverse check box]This option can be used in conjunction with the Start and Finish fields, to narrow down the search criteria.
Refresh: Returns the view to the status when it was first accessed from the menu, for example after a search had been run.
Fields: Allows the user to select a particular field [or fields] from the grid.
Ad-hoc: Enables the user to run an enquiry on the accrual/journal type file.
Column: This enables the user to display the records in the column format, which enables creation and deletion of records.