Financial Tab

This topic deals with the Financial tab of the Purchase Ledger account record. A clear understanding of the information in it is essential to all users.

This tab holds summary financial information about the supplier record.

The Financial tab contains a display of the current financial indicators and status of an account. It displays indicators that warn you of other system information that may affect the validity of an evaluation based on these details.

Turnover:

The turnover for the account can be held inclusive or exclusive of VAT. This is controlled by a system parameter held on the General tab of Purchase Ledger system parameters.

It is displayed in both the currencies of the account, that is the base currency of Autoline and the currency of the creditor account. Obviously both of these are the same if the creditor account is being run in your base currency. As can be seen, the values are expressed on a this-period, year-to-date and account-to-date basis.

The period-to-date, year-to-date and account-to-date values are updated when the daybooks are processed.

Note: The third row in this grid can be used in two modes: The account to date values or The Last Year YTD values. This is controlled by a system parameter held on the General tab of Purchase Ledger system parameters. This parameter also controls which description appears in the row of the grid. If running in Last Year mode, the values are not updated by the daybook processing but are updated by the period end close routine when closing the final period of the year.

Warning: The decision as to which mode to use is made prior to installation of Autoline because it should not be changed once in use.

Warning: The decision as to whether turnover should be inclusive or exclusive of VAT is made prior to installation of Autoline because it should not be changed once in use.

Total outstanding:	These values represent the total outstanding debt on the account excluding the buffered document values shown below. Again these values are shown in both Base and Currency Values.
Buffered Documents:	These values represent the total value of transactions not yet posted to the account. They are not included in the total outstanding on the account and only appear on the account when all daybooks have been processed.
Outstanding items:	This value represents the number of transactions that together give you the total outstanding on the account. It does not include the number of transactions included in the buffered document values.
Unposted cash allocs:	This check box, when ticked, is indicating that a cash posting session has ended in error and that any cash posted may not have been allocated correctly to the account. When unset, it indicates all cash posting has been carried out and allocated successfully to the account.