Adding and Modifying Accts-Financial Tab

Financial Tab

This help topic, part of Add/Modify Accounts, deals with the Financial Tab of the Sales Ledger account record. A clear understanding of the information in it will be essential to all users.

This tab holds summary financial information about the customer record.

The Financial tab contains a display of the current financial indicators and status of an account. It displays indicators which warn you of other system information which may affect the validity of an evaluation based on these details. All the Financial Tab information is updated automatically by the system except the two fields in the Documents Group which should be considered when creating an account.

Turnover

The Turnover for the account can be held inclusive or exclusive of VAT. This is controlled by a system parameter held on the General Tab of Sales Ledger System Parameters.

It is displayed in both the currencies of the account that is, the base currency of Autoline and the currency of the Debtor Account. Obviously both of these will be the same if the Debtor Account is being run in your base currency. As can be seen the values are expressed in This period, Year to date and Account to date basis.

This period, Year to date and Account to date are updated when the daybooks are processed.

Note: The third row in this grid can be used in two modes. The account to date values or The Last Year YTD values. This is controlled by a system parameter held on the General Tab of Sales Ledger System Parameters. This parameter also controls which description appears in the row of the grid. If running in Last Year mode the values are not updated by the daybook processing but are updated by the period end close routine when closing the final period of the year.

Warning: The decision as to which mode to use would have been made prior to installation of Autoline as it should not be changed once in use.

Warning: The decision as to whether Turnover should be inclusive or exclusive of VAT would have been made prior to installation of Autoline as it should not be changed once in use.

Total outstanding	These values represent the total outstanding debt on the account excluding the buffered document values shown below. Again these values are shown in both Base and Currency Values.
Buffered Documents	These values represent the total value of transactions not yet posted to the Account. They are not included in the total outstanding debt on the account and will only appear on the account when all daybooks have been processed. These values are also used by the Point of Sale functions to ascertain the true real time debt and available credit remaining. Again these values are shown in both Base and Currency Values.
Outstanding items	This value represents the number of transactions that together give you the total outstanding on the account. It does not include the number of transactions included in the buffered document values.
Unposted cash allocs.	This check box when set to a for Yes is indicating that a cash posting session has ended in error and that any cash posted may not have been allocated correctly to the account. When unset it indicates all cash posting has been carried out and allocated successfully to the account.
Language:	This field holds the Language code for the language to be used in the production of documents being posted to this account. Click the Drop Down button to select the appropriate code.
Convert to Euro:	This check box when set to a for Yes is indicating that any documents posted to this account must show the Euro equivalents of any values on the document.