See also: Amending Records in the GEDIT Form.
This system maintenance option allows you to edit the account types used on every Sales Ledger account to determine certain operational considerations.
Warning: Extreme caution should be exercised when changing the existing parameters or adding new account types. Consequently, the option is only available to priority 9 users (so it may not even appear on your menu).
To access account types:
From the Autoline Master menu, select the Sales Ledger option and the Company you require.
The SALES LEDGER menu is displayed.
Select the System maintenance option.
The SL SYSTEM MAINTENANCE menu is displayed.
Select the Account types option.
The Account types form is displayed.
The Account types form is displayed when the Account types option is selected from the SL SYSTEM MAINTENANCE menu. It allows you to edit the account types used on every Sales Ledger account to determine certain operational considerations.
Warning: Extreme caution should be exercised when changing the existing parameters or adding new account types. Consequently, the option is only available to priority 9 users (so it may not even appear on your menu).
For each valid account type, the following parameters can be determined:
Description: The description of the account type.
Update ledger: This parameter determines whether a transaction is posted to the Sales Ledger transaction file (SL.trans) in addition to the Nominal Ledger. When the check box is unticked, it denotes that transactions should not be posted to the SL.trans file. When the check box is ticked
, it denotes that transactions should be posted to the SL.trans file.
VAT analysis: This parameter determines whether VAT analysis should be posted, and the VAT statistics updated in respect of accounts with this account type. When un-ticked, it denotes that no VAT analysis should be posted. When ticked
Transfers allowed: Determines whether document transfer is allowed for this account type in either the Cash Posting & allocation- or Document transfer program. (Tick to allow
Note: Prohibited types should include Vehicle deposit accounts and Point-of-Sale deposit accounts. This helps prevent problems either when you try to pay off the transaction or when you refund the transaction. Allowing transfer of documents of a prohibited type could result in withheld daybooks.
Post documents: This parameter determines whether batch input of documents is allowed on this type of account. When un-ticked, it denotes no batch input and when ticked
Post as paid: This parameter determines whether a transaction is posted to the Sales Ledger transaction file (SL.trans) as an open item or as a paid item. When un-ticked, it denotes that an open item should be posted. When ticked
Add. Clear paid days: This field prevents transactions from being mistakenly cleared from the transaction/payment file when you use the Clear Paid Documents option. Hence, when a value is entered in this field, the transactions for the relevant account type remain in the files for this amount of time, PLUS the amount of time as dictated by Clear Paid Document parameters/the value entered when actually using the Clear paid documents option. This feature is particularly useful for vehicle deposits because they are often mistakenly cleared. This means you cannot refund them, and that can result in a Support call. If you think you have mistakenly cleared all documents, this field can save you!
Warning: It is not a good idea to enter a value such as 9999, because no transactions would ever be cleared!
Add. Clear arch days: This field is identical to the above, but acts on the archive files rather than the current files.
External code: Used with Accounts open interface.
Specific NL A/c type: This parameter determines whether accounts of this type should control to a Bank account only, a Sales Ledger control account only, or Any type of account (within the limitations imposed by the previous parameter).
Ctrl A/c type B/P/A: This parameter determines whether accounts of this type should control to a Profit-and-loss account only, a Balance-sheet account only, or Any type of account (P&L or B/S).
Cash posting allowed: This parameter determines whether cash posting is allowed on this type of account. N denotes no cash posting, I denotes cash posting is allowed with individual allocation transactions, and C denotes cash posting is allowed with consolidated allocation transactions.
