Clear Paid Documents Parameters

This option gives access to the parameters used in Timed Operations by the Clear paid documents and Clear archived documents routines. Generally if you are clearing all accounts on the same basis there would be only two records held in this file. One record to control the clearing of the 'Main' (live) files and one record to control the clearing of the 'Archive' files.

When you select the Clear paid documents params. option from the menu you will be presented with the Clear paid documents params form. Within this form you can Create, Amend and Delete Clear paid documents params codes.

Create

To create your code ensure the Blank radio button is enabled and then click the Create button and Autoline will initialise the form and request the entry of an indicator to say whether this set of parameters relates to the (M)ain files (SL.trans, SL.paymt) or the (A)rchive files (SL.atran, SL.apymt). Click the Ellipsis button to search for an appropriate code.

The second part of the code you are requested to enter is the Run Type (Frequency Flag), where this flag determines how often it is run during Timed Operations.

• D - Run daily

• W - Run weekly

• M - Run monthly

Click the Ellipsis button to search for an appropriate code.

As the above two fields form the main key to the file, in this way, the selection criteria can be different for when the program is run and on which file it is executed.

Once you have completed the key fields the Clear Paid Documents tab fields need completing.

Run applicable:	This is a check box that when ticked indicates that this particular file and frequency combination is active.
Run date:	If the Run Type is set to W or M then enter into this field the day of the week number for Weekly runs or the day within the month for monthly runs.
Cutoff date type:	Enter the Cut off date type. Your options here are D for days or M for Months. This field is defining whether the cutoff date will be calculated using a number of days or months entered.
Cut off date offset:	Enter here the number of days or months you wish to be used in the calculation of a Cut off date for the Clear Paid documents and Clear Archived documents when run in Timed Operations.
Account codes (From and To):	Enter the range of Account Codes you wish to be considered for Paid Document clearance.
Area codes (From and To):	Enter the range of Area Codes you wish to be considered for Paid Document clearance.
	Tip: If you want to cover specific Area Codes then leave the Range boxes blank and enter up to 20 specific Area Codes below.

Once you have completed the information in the tab click the Create button and the Message box will return "Record created OK".

Create - Copy Clear Paid document parameters

Autoline has a facility in create mode whereby you can clone an existing code as far as all its details are concerned but with a different prime key for the record. e.g. In this case a Main/Archive with the same Run Type. With the use of this facility you can quickly create a series of Clear Paid Document Parameters that you may require.

To use this facility you first need to load the record you wish to clone.

This is done by Clicking the Ellipsis button to select the appropriate code for each field in the key. When you have selected valid codes for both fields of the key Autoline will load the requested record and the Message box will return "Record loaded OK".

Once the required record has been loaded ensure the Copy radio button is enabled and then click the Create button. Autoline will then copy the record and enable all the fields that can be edited if you wish, but you must at least change the Prime Key field(s). When you have edited the Prime Key field(s) and any other required fields then click the Create button and the Message box will return "Record created OK".

Warning: If the Prime Key field(s) is/are left unchanged then the creation of your cloned record will fail. This is indicated by the Message box return of "Failed - Duplicate key" when you click the Create button.

Amend

To use this facility you first need to load the record you wish to amend.

This is done by Clicking the Ellipsis button to select the appropriate code for each field in the key. When you have selected valid codes for both fields of the key Autoline will load the requested record and the Message box will return "Record loaded OK".

Click the Amend button and all the editable fields will become enabled and the Message box will return "Record secured OK". Make your amendments as necessary and click the Save button and the Message box will return "Record saved OK".

Delete

To delete an existing record you first need to load the record.

This is done by Clicking the Ellipsis button to select the appropriate code for each field in the key. When you have selected valid codes for the fields of the key Autoline will load the requested record and the Message box will return "Record loaded OK".

Click the Delete button and all the fields will become greyed out and the Message box will return "Record secured OK".

Click the Delete button again and the Message box will return "Record deleted OK".

Other Buttons

On the Clear Paid documents parameters form the other buttons that appear can be used in the following manner.