The Daily Operational Controls (DOC) system reads this table to determine the analysis required on DOC reports. The table is designed in such a way as to allow you to determine what level of sales analysis for parts or labour sales is to be reflected in the Nominal Ledger. All entries made in the permutations table are used to construct a Nominal Ledger posting table. Only entries flagged with a tick symbol are used in analysis.
When making entries into the permutations table, it is possible to group items for analysis or have individual analysis for each entry. This is achieved by entering characters either adjacent to one another, to group the analysis, or by entering a space between each entry, which allows individual analysis.
Separate permutation tables must be created for Parts sales analysis and Labour sales analysis: There are four tabs to complete:
Standard functionality exists that allows you to create and maintain records.
Warning: Due to the importance of this detail, this should be done with a member of support and your company accountant, when installing your system.
To access nominal permutations:
The POINT OF SALE menu is displayed.
Select Miscellaneous options.
The SO MISCELLANEOUS OPTIONS menu is displayed.
Select the Nominal permutations option.
The Nominal Permutations form is displayed.
The Nominal Permutations form is displayed when you select the Nominal permutations option from the SO MISCELLANEOUS OPTIONS menu. From this form you can create and maintain nominal permutations.
Company: Enter the Point-of-Sale company number.
Tip: Click the Ellipsis button
to search for a POS company.
Nominal codes have a six part key. For parts, the six part key is shown in the table below, together with an example of nominal permutations. A switched off key (not ticked) is held in the nominal tables as an empty column. Valid codes can be grouped. For example, ABC D means that A and D will be found in the nominal code tables. B and C will effectively use table entry A. Overall defaults must be entered for Parts and Labour.
Parts key Permutations Parts/Labour 
P L Franchise codes M L RV ABCDEFGHIJKNOPQSTUWXYZ Analysis codes ABCDEFGHIJK LMNO Y ZPQRSTUVWX Customer codes Sale type RE T I W D A BCFGHJKLMNOPQSUVXYZ Department codes P W F
Use department table to determine cost centre: Tick this box if you want the nominal table to use the cost centres on the Parts CC tab.
Parts key Permutations:
The following three permutations control balance sheet postings to the Nominal Ledger, and Profit & Loss postings:
Parts/Labour: This is normally set to P (Parts) and L (Labour).
Franchise codes: These are the single-character NL posting codes held on the Details tab of the Stock Management franchise file.
Analysis codes: These are the user-defined analysis codes held on the Description tab of the stock record. These are used to identify types of part within a franchise. For example, types of battery and oil.
The following three permutations control Profit & Loss postings:
Customer codes: Not normally used.
Sale type: These are the sales types held in the Analysis code 1 field on the Other Details tab of the Sales Ledger record which, in Point-of-Sale, are defaulted into the Codes tab.
Department codes: These are the department codes set up in SO MISCELLANEOUS OPTIONS, and identified in the Department codes field on the Main tab of the POS parameters and in the Default department(s) field in the Terminal Details. If default departments are not entered in the Terminal Details, the system uses the department codes in the POS parameters.
Nominal codes have a six part key. For labour, the six part key is shown in the table below, together with an example of nominal permutations. A switched off key (not ticked) is held in the nominal tables as an empty column. Valid codes can be grouped. For example, ABC D means that A and D will be found in the nominal code tables. B and C will effectively use table entry A. Overall defaults must be entered for Labour and Parts.
Parts key Permutations Parts/Labour L P Franchise codes RV M L ABCDEFGHIJKNOPQSTUWXYZ Labour type codes ABCDEFGHIJT LMNOQRKP SUWZXY V Customer codes Sale type I W RGDTABCEFHJKLMNOPQSUVXYZ Department codes WP FB
Labour key Permutations:
The following three permutations control balance sheet postings to the Nominal Ledger, and Profit & Loss postings:
Parts/Labour: This is normally set to L (Labour) and P (Parts).
Franchise codes: These are the single letter identifiers set up on the Main details tab of the Franchise Details file. This identifier is referenced in the Vehicle field (1st occurrence) of CRM vehicle record or, if not present in CRM, in the Default franchise field within the Terminal details.
Labour type codes: This is the first character of the labour rate code which, in Point-of-Sale, is held in the Price group box on the Labour Details form.
The following three permutations control Profit & Loss postings:
Customer codes: Not normally used.
Sale types: These are the sales types held in the Analysis code 2 field on the Other Details tab of the Sales Ledger record which, in Point-of-Sale, are defaulted into the Codes tab.
Department codes: These are the department codes set up in SO MISCELLANEOUS OPTIONS, and identified in the Department codes field on the Main tab of the POS parameters and in the Default department(s) field in the Terminal Details. If default departments are not entered in the Terminal Details, the system uses the department codes in the POS parameters.
Use department table to determine cost centre: Tick this box if you want the nominal table to use the cost centres on the Labour CC tab.
From this tab you can specify the default cost centres to be used for parts departments. These departments are defaulted in from the Department codes identified on the Parts permutation tab.
Note: These cost centres are only referenced by the nominal codes table if the Use department table to determine cost centres box is ticked on the Parts permutation tab.
From this tab you can specify the default cost centres to be used for labour departments. These departments are defaulted in from the Department codes identified on the Labour permutation tab.
Note: These cost centres are only referenced by the nominal codes table if the Use department table to determine cost centres box is ticked on the Labour permutation tab.
After Sales Daily Operating Controls (DOC)
