File Usage Statistics Form

File usage statistics enables you to monitor a module's data files. If any data files appear to be filling up, contact your system administrator or Autoline Support for the relevant file to be extended. The system displays a table of files within the module and, if required, you can print a file listing with detailed information. To print the file usage statistics to the currently selected printer, click the Print button.

Note: Be aware that there is a function that automatically nibbles (deletes) data from the following files in the event that they are filling up, to reduce the file size to a pre-determined percentage:

• DR.txlog: Daily Rentals Transaction Log
• SO.parch: Point-of-Sale Parts Archive
• SO.loghd: Point-of-Sale Header Log
• VS.audit: Vehicle Stockbooks Audit/Recovery Log
• WL.cladj: Workshop Loading Clocking Adjustments
• -sh files: Shadow files (used to recover a WIP)

Fields:

Module: The Autoline module you are in

Company: A company on your Autoline system

Data dictionary: Not used

Size/Used/Free: Not used

Grid:

No: File number within the company/module

Sh: The file's short name

Name: Identifies the file - for example: clist

Desc: Describes the file - for example: Call list

File size: The maximum number of records the file can contain. To increase File size, see the End-Of-Day File Request Utility.

In Use: The actual number of records the file contains

Warn: The percentage file full level at which a warning is displayed. A coloured line in the grid indicates the following warnings:

• Yellow: If any of the files is over eighty per cent full, it is highlighted in yellow. The file's In Use size is approaching the Warn percentage.

• Red: If files are over ninety per cent full, they are shown in red. A file's In Use size has reached, or exceeded, the Warn percentage. Its File size should be increased.

  Note: If any data files appear to be filling up, contact Autoline Support for the relevant file to be extended.

Index: The percentage of the file's maximum index space that is used

Data: The percentage of the file's maximum data space that is used

Legend:

Colours	Description
	Normal - No action is necessary.
	Over % - The maximum number of recommended records has been exceeded.
	Warning - The number of records is very close to the maximum recommended.
	Co. 00 - This file is a global file. This type of file may be split into two colours.