The Fleet Numbers Tab is used to allocate VRB Fleet numbers at manufacturer level so that the fleet number can be passed from the original quotation through to the agreement.
Some fleet/hire companies have customers that have Volume Related Bonus (VRB) agreements with Manufacturers where they have specific Fleet Numbers allocated to them from each Manufacturer and these numbers are required when making claims for the Volume Related Bonus (VRB) from the Manufacturer, or for reference for the vehicle supplier, where bonus is paid off the suppliers invoice.
Because some existing customers currently use this Fleet Number, this field is needed which relates specifically to the bonus Fleet Number. This also needs to be held at individual vehicle level.
Because of the financial implications, the importance of quoting these numbers either when ordering vehicles from suppliers that have bonus off the invoice price, or when claiming Volume Related Bonus (VRB) from the Manufacturer, is paramount.
Provided the Assign VRB Fleet No. checkbox is ticked within the Agreement Creation Tab of Fleet Quotations / System Maintenance / System Parametersthen the following sequence of events occur:
The VRB Fleet Number is stored within this tab at manufacturer level i.e. a fleet number is allocated to a manufacturer utilising the fields below:
- VRB Fleet No
The fleet number provided by the vehicle manufacturer for the customer.
- Manufacturer
The associated manufacturer/franchise code e.g. FO.
From here it is subsequently stored against the quote in preparation for converting into the vehicle record. When a new quote is created, either singularly or as part of a multiple quote, upon loading up the Vehicle Fleet Quotes updates the Fleet No. field from the look-up against the Fleet Defaults file and populates it with the correct number. This number changes each time another Manufacturer is loaded. The Fleet No field is held in the Bonus Details Group Box in the Vehicle Tab of the Quotation Make-up Review.
The final solution then writes the appropriate Fleet Number into the bonus Fleet number field (the new FM.motor VRBFLTNO) against an individual vehicle record, which can then be reported against for the VRB claim. This is done via the Convert Quote routine.
The following fields are displayed within this tab:
VRB Fleet No: The fleet number provided by the vehicle manufacturer for the customer.
Manufacturer: The associated manufacturer/franchise code e.g. FO.