Note: This help system contains standard information, some of which might not apply to your franchise. Click the Help button on the relevant forms or menus to see any existing help file specific to your Autoline configuration for that form or menu. Alternatively, a help file may exist in the help system specific to your manufacturer.
See also: Frequently Asked Questions for this program in the Manufacturer Systems module.
This menu is displayed when you click OPERATIONS Menu > Parts invoice verification. It enables you to verify purchase invoices; to set up the verification parameters, and to map a manufacturer VAT rate to an Autoline code if applicable to your franchise.
Whether or not a particular menu option is displayed is determined by the following considerations:
Access permissions (called priorities)
The setup of your system
The relevance of a menu option to your market
Each menu option is assigned a priority when the program is installed. Your administrator assigns each user a priority. Any menu option whose priority is higher than your own is omitted from the menu. Equally, you may not see a particular menu option because the menu is set up differently from that described in the help. If you think you need access to a menu option described in this help but it does not appear in the actual menu, check with your Administrator.
Purchase invoice verification: Displays the options you need for the upload and update of records in PURCHASE CONTROL.
Verification parameters: Enables you to set up the purchase invoice verification parameters by Stock Management company.
Verification control file: Before you can upload the purchase invoice file, the verification parameters, verification control file and controls must be set up correctly. This is normally carried out by, or on advice from, a consultant.
View invoice file: Displays the main invoice file, which is the data used to verify the invoices.
View invoice headers: Displays the invoice header file. The data in this file is stored, enabling invoices to be displayed and printed.
View invoice lines: Displays the invoice lines file. The data is used for printing invoices and for locating verification errors and displaying them.
View invoice file register: Displays the invoice file register. The file stores the links from the archive invoices to the raw files in the archive directory that contains the invoice. This is used to print archived invoices. This file contains information about which raw file the invoice is in.
View VAT Rate Mapping: (If set up for your franchise.) Lets you map the manufacturer VAT rate to an Autoline VAT code.