If the selected acknowledgement record has not been automatically linked to an existing stock record, you can link it manually.
Note: Strict validation rules govern the vehicles to which an acknowledgement can be linked, so use this facility with caution.
To attach an order to a stock record:
Tip: If you do not yet have the Vehicle Order Acknowledgements form displayed, follow the procedure for checking for new order acknowledgements. During that process you set the applicable VS company and dealership, and you load the required acknowledgement file or files.
Select the Process Acknowledgements option from the Order Acknowledgements Menu (followed by selecting a VS company and an associated dealer code or codes, if applicable).
The Vehicle Order Acknowledgements form is displayed.
Select the Exceptions option button.
The Acknowledgements with E (Exception) status are listed in the form's grid.
Right-click the acknowledgement that is to have an order attached and select Attach to Stock Record from the right-click menu. The acknowledgement must have a UL Reason code (exception type).
If there is a suitable vehicle for the order to be attached to, the Attach order to stock record form is displayed. The grid displays every vehicle existing on Vehicles Stockbooks that meets the following conditions.
Note: Each franchise using Vehicle Acknowledgements may include more conditions when selecting the vehicles to include in the grid.
The vehicle has no previous link with Vehicles acknowledgement. It can be using order number or commission number as a link between VSB and GVA.
The vehicle has no previous chassis.
The vehicle is on an account status that can be updated from Vehicles acknowledgement.
The vehicle has a buying location the same as the acknowledgement selected.
Enter a Stock number, press the TAB key, and click OK.
Tip: Click the Stock number Ellipsis button to populate the grid with a list of possible matches. The basic criterion in populating the grid is a matching commission number. Enter a Stock number by double-clicking its line and clicking OK.
An Attach order to VSB record:[record number] dialog is displayed.
Click the Attach button.
If the updating is successful, the acknowledgement selected is no longer displayed in the grid. The dialog box closes, the acknowledgement order record having been linked to the selected VSB stock record. The acknowledgement selected is updated at the same time as being linked.
Note: Cancel returns you to the Vehicle Order Acknowledgements form.
This form is displayed when you right-click a grid line on the Vehicle Order Acknowledgements form and select the Attach to Stock Record option from the right-click menu.
Stock number: Identifies a vehicle record.
Tip: Click the Ellipsis button to select a vehicle from a list of possible matches.
Grid:
Note: Exactly which fields are displayed depends on the franchise.
Stock No.: Identifies the vehicle record.
Fr: Identifies the vehicle franchise.
Model: The vehicle model.
Variant: The vehicle variant.
Vehicle Description: Description from the vehicle stockbook record.
Pg: The progress code.
St: Stock vehicle account status.
Colour/Trim: Colour and the trim of the vehicle.
Invoice date: When the invoice takes effect.
Buttons:
OK: Attaches the order to the stock record and updates the selected acknowledgement.
Cancel: Returns you to the Vehicle Order Acknowledgements form.
View Ack.: Displays a list of details of the acknowledgement, with the option of printing it.