This form is displayed when you select the Process Acknowledgements option from the Order Acknowledgements Menu (followed by selecting a VS company and an associated dealer code or codes, if applicable). When you first display the form, the grid contains unprocessed acknowledgements (indicated by the Unprocessed option button being selected) and all unprocessed acknowledgements are selected for processing (indicated by their check columns being ticked).
Menu Bar and Toolbar
Menu bar Shortcut Toolbar Action File > Load Acknowledgements — Retrieves the daily file from 00 and displays a list of acknowledgement files available for selection. File > Exit ESC Returns you to the Order Acknowledgements menu. Edit > Select All Ticks all grid lines so the acknowledgements they represent are included in the action initiated when you click the Hold, Update, or Clear button. Edit > Deselect All Unticks all grid lines so the acknowledgements they represent are excluded from the action initiated when you click the Hold, Update, or Clear button. Edit > Hold Acknowledgements — Prevents selected acknowledgements from updating VSB until later and automatically selects the On-hold option button. Edit > Update Vehicles — Updates Vehicle Stock Books (VSB) with acknowledgement records represented by ticked lines in the grid. Edit > Clear Acknowledgements — Removes acknowledgements whose lines are ticked from whichever list you are viewing. View > Factory — Indicates that acknowledgements originate from the factory. (Always selected.) View > Unprocessed — Displays in the grid only acknowledgement records yet to be processed.
View > Exceptions — Displays in the grid only acknowledgement records marked as exceptions.
View > On-Hold — Displays in the grid only acknowledgement records on hold.
Tools > Search Acknowledgements Finds records constituting an acknowledgement history for a specified dealer and commission number. Tools > Standard Report — Displays a set of default criteria that can be modified to meet your requirements. Tools > Custom Reports — Displays a set of custom criteria, modified to meet your requirements. Tools > Check Exceptions Checks ticked acknowledgements with Exception status and recovers them where possible. Tools > Recover On-held — Checks ticked acknowledgements with Held status and releases them where possible. Help > Help... Displays this help page in a web browser. Help > About — Displays version and copyright information.
File box: Acknowledgements source filename and folder path, which you can select by clicking the Ellipsis button.
Note: The default file folder path is set by a parameter.
Acknowledgements:
Source Option Button:
Factory: Indicates that acknowledgements originate from the factory (always selected).
View Option Buttons:
Unprocessed: Displays in the grid only acknowledgement records yet to be processed.
On-hold: Displays in the grid only acknowledgement records on hold.
Exceptions: Displays in the grid only acknowledgement records marked as exceptions.
Results: Indicates that the grid contains lines constituting an acknowledgement history for a specified dealer and commission number. Normally unavailable, this option button becomes selected on return from a Search
.
Grid:
Note: The grid may be populated with lines representing unprocessed records from previous raw data files loaded. Loading a new file adds to the unprocessed list. Therefore, the raw data file named in the File box does not necessarily correspond with all the records in the grid.
Date: When the acknowledgement was imported.
Acknowledgement no: Identifies the vehicle in the dealer's records.
Seq.: Serial number of the acknowledgement pertaining to a particular vehicle order (differentiating acknowledgements with the same Commission number). Generally corresponds to an acknowledgement relating to a stage of the vehicle's build schedule.
Batch no.: Identifies the vehicle order batch.
St: Status of the acknowledgement (corresponds with the selected View option button).
Reason code: Indicates the cause of the exception or hold (blank if Unprocessed option button selected).
Check: A tick in this column indicates that the acknowledgement record represented by the line is included in any subsequent action (VSB Update, Hold, Clear, Check Exceptions or Recover On-held).
Grid right-click menu:
Select Acknowledgement: Ticks the line's check column to include the acknowledgement record in any subsequent action (VSB Update, Hold, Clear, Check Exceptions or Recover On-held).
Tip: Selecting Select acknowledgement when the check column is already ticked clears the tick, excluding the acknowledgement record from the subsequent action.
View Acknowledgement: Lists acknowledgement details with the option to print.
View Exception Detail: Displays a list of the acknowledgement record's exception details (the option is available only when the Exceptions option button is selected).
Attach to Stock Record: Enables you to link an acknowledgement record with a Reason code of UL to an existing stock record manually, if the link has not been formed automatically.
Note: Strict validation rules govern the vehicles to which an acknowledgement can be linked, so use Attach to stock record with caution.
Create New Stock Record: Checks all the existing rows with the same Acknowledgement number and selects all of them to be updated, creating a new VSB record with all acknowledgement data.
Vehicle details:
Note: This group box contains additional information relating to the selected grid line.
Vehicle: Vehicle number.
Chassis: Vehicle chassis identification number.
Model: Vehicle type.
Progress:
Progress gauge: Indicates how much of the file has been read by Autoline, as an approximate proportion of the whole task after clicking an action button (Update, Hold, or Clear).
Buttons:
View: Displays the raw data in the acknowledgements file.
Note: The View button is intended for use primarily by those familiar with the structure of the data being exchanged.
Load: Reads the acknowledgements File, populating the Acknowledgements grid with unprocessed acknowledgement records (indicated by the Unprocessed option button being selected).
Tip: To pick from a list of raw data files, click the File box Ellipsis button or select File > Load Acknowledgements from the menu bar.
Hold: Moves Unprocessed acknowledgements whose lines are ticked to the On-hold list, preventing them from updating VSB.
Update: Updates Vehicle Stock Books (VSB) with acknowledgement records represented by ticked lines in the grid.
Clear: Removes acknowledgements whose lines are ticked from whichever list you are viewing.
Note: Cleared acknowledgements cannot subsequently be actioned.
