See also warranty parameters as distinct from financial parameters.
This form is displayed when you click the View/Edit parameters toolbar button 
or you select Tools > Parameters from the menu bar of the Ford GWE Claim Payments form. It contains financial parameters pertaining to warranty payments.
Note: Parameters are normally set up by, or on advice from, an Autoline consultant.
TABS:
This tab defines a number of warranty claim payment parameters, for example the method used for manual payments.
Manual payments?: One of:
Y YES: Enables manual creation of payment records
N Use Import file: Use an electronic file containing payments information received from the parts supplier via comms
O Manually close claims: No payments processing is carried out in manufacturer-specific Autoline, claims being closed in Service and Repair Claims manually by the user
Warranty suspense cost centre: Cost centre of bank account in nominal ledger. The adjacent box contains the name of the cost centre.
Note: Warranty suspense cost centre, Warranty suspense expense code, and Create separate VAT element are also included on the Financial tab of the warranty Parameters form.
Warranty suspense expense code: Expense code of bank account in nominal ledger. The adjacent box contains the name of the expense code.
Create separate VAT element: If this check box is selected, it causes line 10 in the Financial tab grid to contain the total VAT amount.
Note: Create separate VAT element must not be selected. Line 10 in the Financial tab grid should not contain the total VAT amount.
Tip: To keep overpayments out of your profit and loss accounts until year end, select Use contingent liability on the Contingent Liability tab.
Note: Post to PL or SL is visible only if your Autoline system is revision 8.3. If you are using Autoline revision 8.2, it does not apply.
Post to PL or SL: Defines whether credit notes are posted to a purchase ledger or to a sales ledger. One of:
P Purchase ledger: Posts credit notes to a purchase ledger
S Sales ledger: Posts credit notes to a sales ledger
SL/PL SBI account: Posts the credit total to an account in the sales ledger or the purchase ledger. The adjacent box contains the name of the SBI account.
Orphan account: Sales ledger account into which to post unknown payments. The adjacent box contains the name of the orphan account.
Default VAT code: Default VAT rate for warranty claims
Credit format stationery: Id code for the format stationery used when you print credit details (not used)
Post handling separately?: If this check box is selected, it excludes handling from payments posted to the sales ledger invoice.
Accounts integration: If this check box is selected, it posts information to accounts (advised).
Last SBI number (below the grid): Last Self Billing Invoice number; a control number for payments information held in the Payment and Credit headers files
Posting document range (below the grid)
GRID:
Note: A similar grid is included on the Financial tab of the warranty Parameters form.
Description: Text for the payment line
W/O cost centre: Cost centre code for the rejection (write off) of related charges
Note: Nominal accounts, Max %, and Max val are dictated by the dealer.
W/O expense code: Expense code for the rejection (write off) of related charges
Max %: Maximum allowed write-off percentage value
Max val: Maximum allowed write-off value
Incl.: A code marking the line as a component included in the payment or claim.
Tip: To edit Claim/payment elements, double-click the appropriate grid row.
The Description and Incl. columns MUST be entered as follows:
| Description | W/O cost centre | W/O expense code | Max % | Max val | Incl. |
|---|---|---|---|---|---|
| Labour | L | ||||
| Parts | NP | ||||
| Sublet | S |
This tab enables you to set contingent liability, keeping overpayments out of your profit and loss accounts until year end.
Use Contingent liability?: If this check box is selected, it keeps overpayments out of your profit and loss accounts until year end.
Cost Centre: Cost centre to use for contingent liability postings
Expense code: Expense code to use for contingent liability postings
Minimum value: Overpayment amount triggering contingent liability posting
Minimum %: Overpayment percentage triggering contingent liability posting
Financial tab on the Ford GWE Claims form
Financial tab on the warranty Parameters Form
