Document Control Types

Some dealers operate process controls to ensure that Showroom orders or VSB invoices cannot be progressed unless specified documents exist. When you are doing a Showroom order, making an order confirmation, taking a showroom deposit or invoicing the vehicle, control documents required for the vehicle or target must be obtained. Error or warning messages are displayed if they are not in place.

Autoline can provide a checklist of the progress codes and the documents that are needed to fulfil the requirement, and prevent processes from running unless the correct documents are in existence. This ensures that legal document requirements are fulfilled during the sales process, and that sales personnel cannot continue without the documents.

To manage document control type definitions for CRM companies:

From the CRM ADD-ONS menu select the Control Document Type Setup option.

The Document Control Type Setup menu is displayed.
Select the Document Control Types option.

The Control Document Types form is displayed.

Control Document Types Form

This form is displayed when you select the Document Control Types option on the Document Control Type Setup menu. It enables you to specify control document types to define the documents required for progressing orders or invoices.

Menu Bar and Toolbar:

Menu bar Toolbar Action

File > Exit Returns you to the Document Control Type Setup menu.

Edit > Add Enables you to define a new Control document type.

Edit > Amend Enables you to edit the current Control document type definition.

Edit > Cancel Abandons any changes you made to the current Control document type definition.

Edit > Save Saves any changes you made to the current Control document type definition.

Edit > Delete Deletes the current Control document type definition.

Help Displays this Help topic in a browser.

Menu bar	Toolbar	Action
File > Exit		Returns you to the Document Control Type Setup menu.

Edit > Add		Enables you to define a new Control document type.
Edit > Amend		Enables you to edit the current Control document type definition.
Edit > Cancel		Abandons any changes you made to the current Control document type definition.
Edit > Save		Saves any changes you made to the current Control document type definition.
Edit > Delete		Deletes the current Control document type definition.

Help		Displays this Help topic in a browser.

CRM Company: CRM company number and name.

Control document type: 1 for ID Document, 2 for Driver's licence or 3 for Payslip.

Process control: One of the following:

Showroom order

Confirm order

Accept showroom order

Take showroom deposit

Invoice vehicle

Control level: Either Prevent (ignore the Override priority) or Override (obey the Override priority).

Override priority: User priority needed to override the control.

Document classification: Document classification.

Priority to view documents: Minimum user priority required to view documents.