This option will consolidate and remove the account history from the Nominal Ledger history file. Any history removed is non-recoverable, hence it can potentially be a dangerous option.
Warning: Ensure that you have archive transaction facilities/hard copies to support this option, as this is a potentially dangerous option to take.
History from the current financial year may not be deleted. If a cut-off period and year is specified which falls within the current financial year, then a warning will be given 'Current financial year may not be consolidated'.
To consolidate the account history:
From the Autoline master menu select the Nominal Ledger option and the company you require.
Select the System maintenance option.
Select the Consolidate account history option.
The Consolidate account history form is displayed.
Cut-off period / year: Enter the Nominal Ledger period number and year.
Note: Up to and including this period number will be deleted.
The system will default to the previous financial year-end.
Warning: This option will remove any unwanted data from the Nominal Ledger Account History File. Any account history for period up to and including the cut-off period will be deleted. History from the current financial year may not be deleted.
Note: Any data removed by this option is NOT recoverable. Ensure that you have archived any data required before you run this option.
BUTTONS
Execute: Deletes the account history up to and including the specified period-end and return you to the NL System maintenance menu. It is worth noting that there is no print to support the account history deleted.
Exit: Returns you to the NL SYSTEM MAINTENANCE menu without deleting any account history.
Help: Displays help on the current application in your default company browser.
