See also: Batch Input of Documents
This form lets you enter control figures and parameters for each batch of documents in advance of entering the batch. Autoline checks the batch against these control figures before posting the batch.
The controls provided are:
| Documents: | Enter the number of documents to be input in this batch. The system will warn you if more or fewer documents than this number are entered. |
| Batch total: | Enter the total value of the batch. The accumulated document values once entered are checked against this figure. |
Note: The presence of these batch controls is dependant on two system parameters which reside on the Batch Input tab.
| Journal type: | The system supports the concept of journal types for different methods of document input, or different types of document. If journal types are being used, you can click the  to select the correct journal type for this batch. |
In addition, the Batch Input of Purchase Documents form displays a currency conversion group. This group is controlled by radio buttons which are only enabled in multi-currency systems.
The method chosen controls the currency conversion method used for the whole batch.
There are three methods available:
| Rates table: | This method uses the exchange rates table pre-set in the Nominal Ledger. |
| By document: | This allows you to apply an individual rate to each document in the batch. |
| Entered amount: | This allows you to enter a value for each financial item on the transaction separately, without the benefit of automatic calculation. |
To sort the transactions for amendment purposes once entered, you have three radio buttons from which to choose:
Account: Select this option to display the entered transactions in ascending sequence of account code.
Document: Select this option to display the entered transactions in ascending order by document number.
Type: Select this option to group the transactions together by document type, for example all invoices together, all credit notes together.
BUTTONS:
| Import: | Click this button if you want to load transactions that have been imported into the Purchase Ledger import header and import line (imhdr and imlin) files. Note that this procedure is dependant on the aforementioned files existing, and the use of such options is best discussed with your installation consultant. |
| Exit: | Click this button when you want to leave the Batch input and return to a menu. |
| Help: | Displays help on the current application using the default browser. |
| Post: | Click this button when the batch is complete and you want to post the transactions to the accounts. On execution of this button, Autoline checks the batch controls for differences and issues appropriate messages. See Posting and Ending a Batch and Special Privilege for further information relating to the Post button. |
BATCH DOCUMENT HANDLING BUTTONS:
| Create: | Click this button when all the batch control details are complete and you want to start creating the individual document details for the batch. |
| Amend: | This button remains disabled until you have actually entered document(s) for a batch and select a document for amendment, at which point it is enabled. |
| Display: | This button remains disabled until you have actually entered document(s) for a batch and select a document in order to display the details. At this point the button is enabled. |
| Delete: | This button remains disabled until you have actually entered document(s) for a batch and select a document you want to delete from the batch, at which point the button is enabled. |
