This program is used to input the physically counted stock quantities into the stock check files.
Note: On completion of a full stock check, the counting should reflect every item found within the Parts Department regardless of whether it was present on the check list.
Warning: Serial and batch parts cannot be adjusted through the stock checking process. If the quantity entered is different to the frozen quantity it will be reset to be the same as the frozen quantity. To adjust the quantity of the part please process via the best practise point-of-sale stock adjustment process.
What do you want to do?
From the Master Menu, select the System Utilities option and Company 00 and click OK
Select Management menu and click OK
Select Printer map and click OK
Ensure that the settings below are used for the printer map to be used.
Printer Mode = L
Description = OKI Local Dot Matrix IBM
Form Feed After = Selected
Lines per page = 66
Compatibility Mode = I (IBM)
Access Priority = 1
Printer Driver = Matrix
Other fields not mentioned can be left blank
Also, if using a PC with Windows, ensure that the Windows Selected Printer in the Preferences form (Right-click the extreme top left icon of any Autoline form to display the information) is pointing to the correct Windows printer, and the option button for Print Output Device is set to Raw mode.
Note:The Deskjet will only start to print stock variances when the page number associated with the current part number just entered during input has changed from the previous variance found or printed during input, or when the Exit button is clicked.
From the Master Menu, select the System Utilities option and Company 00 and click OK
Select Management menu and click OK
Select Printer map and click OK
Ensure that the settings below are used for the printer map to be used.
Printer Mode = L
Description = HP Desk Jet Printer
Lines per page = 66
Compatibility Mode = H
Access Priority = 1
Printer Driver = LASER
Also, if using a PC with Windows, ensure that the Windows Selected Printer in the Preferences form (Right-click the extreme top left icon of any Autoline form to display the information) is pointing to the correct Windows printer, and the option button for Print Output Device is set to Raw mode.
Note:The matrix printer will start to print stock variances found immediately after the input quantity is entered followed by the TAB or RETURN keys. A page throw will be actioned if the part number to be printed is on new page number (within the stock count) from the previously printed part number.
To input the stock count:
From the Master Menu, select the Stock checking option and the Company you require.
You are prompted for the stock location.
Select the Stock Location.
The STOCK CHECKING menu is displayed.
Select the Input stock count option.
The following message is displayed:
Make sure local printer is on-line.
Note: If the system parameter flag is set to Print Variances On-Line, a local printer must be attached.
Click OK.
The Input stock count form is displayed.
Complete the Approach group and click the Refresh button.
Matching records are displayed in the grid.
Select the first record for which you want to enter a count quantity.
Enter the Count quantity and press RETURN.
Complete steps 6 and 7 for each record in the grid.
The Input Stock Count form is displayed when the Input stock count option is selected from the STOCK CHECKING menu.
Select one of following four option buttons to indicate the input option you want to use:
Page number: Select this option to input the physically counted stock by page number.
Bin location: Select this option to input the physically counted stock by bin location.
Part number: Select this option to input the physically counted stock by part number.
Supplier: Select this option to input the physically counted stock by supplier.
Range between: Start range for the selected input method. Using this facility it is possible to input count quantities for a specific range of bin locations for example, or for an individual part.
and: End range for the selected input method. Using this facility it is possible to input count quantities for a specific range of bin locations for example, or for an individual part.
Note: If both these fields are left blank all relevant parts are displayed.
Show parts with variance only: If this box is selected, the grid only shows lines from the check file that have an input quantity entered, and the quantity is not equal to the frozen quantity.
The grid does not show lines with a variance if the line has already been updated against the stock file within this current stock check.
Note: By default, this box is not selected.
PUSH BUTTONS:
Refresh: Loads the selected records into the form
Exit: Returns you to the STOCK CHECKING menu
Help: Displays help on the current application in your default company browser
Click the first record for which you want to commence input, and the Count field at the bottom of the form is enabled. Enter the counted quantity for that line and press RETURN. At the end of the input line, the final Status column reflects the status of that line.
STATUS field summary:
---: No input quantity entered.
Note: Quantities should be entered for all lines displayed. If the RETURN key is pressed with a value of zero, the system writes a value of zero to the record. If you have to skip a part line, use the mouse to highlight the next item for input, so that a quantity of zero is not recorded against the skipped line.
C--: Quantity entered - no variance found.
C?-: Quantity entered - variance found.
C-U: Quantity entered - stock file updated.
C?U: Quantity entered - variance found - stock file updated.
If the system parameter Print input variance on-line is selected, any variance between counted quantity and frozen quantity is immediately printed as input takes place. This allows action to be taken on any discrepancies as they appear. Count quantities can be entered against any line as many times as required, although a record of the number of times a count is entered is kept within the stock check file.
When all pages of the stock check are considered to be entered, the Find items not counted program should be run.
If the variance report is set to be printed on-line, the Find items not counted option print contains only the part number, description, bin location and quantity counted. It does not print out the variance or the frozen quantity.
If the selected input is to be by bin location or range of locations, records are loaded into the grid in bin location sequence. Input of the count quantities is the same as previously described in the topic on Input by Page Number.
If the selected input is to be by part number or range of part numbers, records are loaded in part number sequence. Input of the count quantities is the same as previously described in the topic on Input by Page Number.
If input is to be by supplier or range of suppliers, records are loaded in supplier sequence, then sorted within supplier by part number sequence. Input of the count quantities is the same as previously described in the topic on Input by Page Number.