Standard postings

This topic covers the creation and maintenance of Standard postings which are used in the Sales Ledger Batch Input of Documents facility. Using this option it is possible to set up default Nominal Ledger codes to be used when posting the same type of transactions to a series of Sales Ledger accounts. In this way, if the Nominal Account codes for a particular product range go to the same codes, then these can be entered in a template to prevent re-keying them over and over again. These standard postings are available to be made when using the batch input routine irrespective of the Sales Ledger account being used. e.g. Forecourt sales to all your Forecourt Credit accounts. Hence the key to the record is a label code which you determined at creation time.

Creating standard postings

When you enter the option from the menu you are presented with the Standard postings form upon which you can create and maintain the postings for the label codes for a type of transaction. The first field you have to define and enter is the Code: (or Label) field.

Once the label has been specified a Confirm form is displayed asking for confirmation to Create Standard Postings by use of Yes and No buttons.

Click the Yes button to create the Standard Postings header record.

Click the No button to clear the code field if you have entered the Label Code incorrectly and you want to start again.

Once you have created the label code enter an identifying description for the code in the Description: field.

Once you have entered the Code and confirm you wish to create Standard Postings the OK button becomes disabled, but the Create button becomes enabled. It is this button that you use to create the postings for each label code.

Click the create button and you will be presented with the Create Standard Posting form upon which the following fields need to be completed.

Account:	Enter the Nominal Account code to which you wish this posting to be made. Click the Ellipsis button to perform a search for the appropriate Account code.
Suffix:	Enter a suffix for the transaction. The suffix is a user-defined code which is linked to the transaction in the Nominal Ledger. See the Nominal Ledger on-line help topics for the use of suffixes to control Nominal Ledger postings. Click the Ellipsis button to perform a suffix search if appropriate.
Narrative:	You can enter up to twenty characters of narrative with the transaction, which will be transferred to the Nominal Ledger along with the posting. A priority level controls permission to enter narrative. This is held in the system parameters. Note: If consolidated postings to the Nominal Ledger are in use, narratives will not be transferred to the Nominal Ledger on those postings to accounts that do not have an over-ride open item flag set.
VAT Code:	The VAT code field defaults a value from the Sales Ledger account header record. Here, you can enter a VAT code from the VAT Code table held in the Nominal Ledger. The field supports a drop down menu facility. Click the Drop down button to select the appropriate VAT code if you wish to change the defaulted value. Autoline uses the rate entered to calculate VAT for that line of the transaction.
Amount:	Enter a transaction amount or if you want to enter this at posting time you can leave this field at zero.

Once you have completed the required fields click the Save button which will return you to the Standard Postings form and place the created transaction into the grid on that form.

Click the Cancel button to abort the creation of a posting and return to the Standard Postings form.

On the Standard Postings form click the OK button to save the whole created standard postings record.

Amend

To amend the default postings attached to a specific label code you first have to load the record.

This is done by clicking the Ellipsis button to select the appropriate Code, or by entering the code directly into the Code field and tabbing out of the field. This will load the along with its attached standard postings. The standard postings will be displayed in the grid on the form.

Click a standard posting in the grid and the Amend, Display and Delete buttons become enabled.

Click the Amend button and all the editable fields will become enabled. Make your amendments as necessary and click the Save button. You will be returned to the Standard Postings form in order that you may amend further postings if appropriate.

On the Standard Postings form click the OK button to save the amended standard postings.

Delete

To delete the standard postings attached to a code you first have to load the record.

This is done by clicking the Ellipsis button to select the appropriate Code, or by entering the code directly into the Code field and tabbing out of the field. This will load the along with its attached standard postings. The standard postings will be displayed in the grid on the form.

Click a standard posting in the grid and the Amend, Display and Delete buttons become enabled.

Click the Delete button and all the fields will become displayed as disabled. Click the Delete button again to delete the standard posting and return to the Standard Postings form.

On the Standard Postings form click the OK button to save the changes to the standard postings.

If you wanted to delete the whole standard posting code record including all attached standard postings then you still have to load the record as described above, but on doing so the Delete button alongside the Code field becomes enabled

Click the Delete button and a Confirm form will be presented requesting confirmation that you do want to delete the standard posting.

Click the Yes button to delete the whole Standard Postings record including any attached standard postings.

Click the No button to cancel the delete function and return to the Standard Postings form.

Other Buttons

On the Standard Postings form the other buttons that appear can be used in the following manner.