See also:
Cash Posting & Allocation
This tab is on the Cash Received form and is displayed as a grid but still shows the following detail from the Cash Received form. Customer Account code and Name and the Nominal Ledger Account code of the bank account being used. Additionally the unallocated cash controls are also displayed. These values will change in the course of posting to provide a running check on the postings for the accounts. You cannot complete a particular cash posting until all the unallocated controls are at zero. If you wish to exit the process before this is the case then the transaction must be cancelled to Exit the procedure.
The session run total is also displayed at the top of the form expressed in the Base Currency of your system.
In the grid of the Allocations tab, the system displays the following information for all outstanding debts in relation to the Account Code entered in the Header Tab.
Document Date
Transaction Type
Document Number
Customer Reference
Document Value expressed in the Currency of the Sales Ledger account entered on the Header Tab.
Outstanding Value expressed in the Currency of the Sales Ledger account entered on the Header Tab.
Previously paid items will also be displayed if you have checked the appropriate box on the Header Tab.
The first (S)tatus column and the Payment column hold the actual changes made in the course of cash allocating. These changes remain provisional in the cash allocating as a whole until a Post option is taken. Any provisional allocations made can be reset by clicking the Clear button in the Post Group above the allocations grid.
The second (S)tatus column indicates the current status of the documents being displayed.
The transactions you wish to see in the allocations grid can be restricted by searching or filtering the transactions. This is achieved by the use of the Search or Filter Buttons.
When you click on the Filter button an Allocation Filter form is invoked. On this form you can filter the transactions by the three different (Document, Posting and Due) dates carried on each Sales Ledger transaction. You can enter a range for each of these dates and when appropriate click the OK button and Autoline will proceed with the filter.
Warning: Any allocations already made will be reset by setting a date filter.
Cancel Button |
This button cancels the Allocation Filter form and returns you to the Allocations Tab. |
Reset Button |
This button resets any dates already entered in the Allocation Filter form, however it leaves you in the form to set other dates. |
When you click on the Search button a Transaction Selection form is invoked. On this form you can set a search criteria of one or several of the following fields. Customer Reference, Misc Reference, Document Number, Document Date and or Amount. When you have set your criteria click the OK button. Autoline will search for those transactions which match your criteria on the currently selected account and return you to the Allocations grid highlighting the matched items in red and selecting the first matched item. If there is more than one matching item the Find Next button will become enabled and by clicking on it you will move to the next matching item. When you have moved to the next item the Find Previous button will become enabled thus allowing you to freely move amongst the matching items. The Find Next and Find Previous buttons will become enabled and disabled dependant upon whether there is a next or previous item.
The remaining buttons on the bottom left hand side of this form are all connected to the actual allocation of the value being received into the selected account. As you use these buttons or the alternative hot keys to allocate against transactions the Unallocated control values will be affected. Click on an item within the grid to enable you to start allocating.