Cash Posting - Received Form

Cash Received Form

Account

This group is information only regarding the Sales Ledger account to which the current postings are being made. On initial entry to the form these fields will be blank. The fields in this group are:

Account Code	This is the Sales Ledger account code for the current postings being made. Adjacent to this code is the Currency in which the account is being run.
Account Name	This is the Sales Ledger account name for the current postings being made.

Bank

This group is information only regarding the Bank account to which the current postings are being made. On initial entry to the form the information in these fields will relate to the default bank account held in System Parameters on the Cash Posting tab. The fields in this group are:

Bank Account Code	This is the Bank account code for the current postings being made. Adjacent to this code is the Currency in which the account is being run.
Account Description	This is the Bank account description for the current postings being made.

Run Total

This group is a control group and contains one field which is the current cash posting session run total for all posted items to this point. This field is expressed in Nominal Ledger base currency.

Unallocated

This group is a control group and contains fields which control the use of the Post button. The Post button becomes enabled when all of the unallocated fields are at zero. The field values are as follows.

Bank	This is the unallocated value expressed in the Bank Account currency. Adjacent to the field is the Currency code in which the value is expressed.
Base	This is the unallocated value expressed in the Base currency. Adjacent to the field is the Currency code in which the value is expressed.
SL	This is the unallocated value expressed in the Sales Ledger account currency. Adjacent to the field is the Currency code in which the value is expressed.

Post

This group contains a number of buttons all of which are related to functions of actually posting Cash Received. The buttons contained are as follows.

Analyse	Click this button to show the Adjustment postings to the Nominal Ledger which are generated automatically in the case of discount, write-offs, currency gains or losses and VAT adjustments. This button is enabled/disabled dependant upon whether the Unallocated fields have balances. Further adjustments can be entered here and the optional Nominal Ledger Account codes which are set in the system parameters can be overwritten. The Account Codes for discounts and write-offs are defined in the system parameters and two optional analysis codes are also available there. These optional codes and descriptions can be set up to your requirements. These optional analysis codes can be further extended by the use of the Add Line button to a maximum of a further 7 lines. The control of the number of these lines is another System Parameter. The codes for Currency gains and losses and Tax adjustments are created by the system.
Carry Forward	Click this button if you have Unallocated balances which you wish to 'Carry Forward' to another Sales Ledger account. For security reasons Autoline will post the allocations made to this point and split the posting being made to the Bank Account. When carrying forward a posting Autoline will return you to the Header Tab but will only allow the user to amend Display Paid Invoices, Document Number, Account, Payment Type, Reference and Customer Reference fields. This button is enabled/disabled dependant upon whether the Unallocated fields have balances.
Transfer	Click the Transfer button to allow you to contra cash across to the Purchase Ledger module or into another Sales Ledger company and or account. An open-item transaction in the 'other' ledger will be created which can then be used in allocation of transactions in that ledger. When the Transfer button is executed a form is opened for the user to complete the details of the transfer.
Post	Click this button when enabled and Autoline will post the allocations to the Sales Ledger and the double entry postings required in the Nominal Ledger. After making these postings you will be returned to the Header Tab in order to either setup the Header for the next cash posting or to Exit if no further postings are required.
Clear	Click this button to clear any allocations that have already been made. This will issue a message asking the user to confirm that all allocation changes will be reset. If you confirm 'Yes' then statuses in the allocations grid will be reset to their original status in order for you to start allocating afresh.

Other buttons that are available to you on the Cash Received form are as follows.

Exit	This button is your means of exiting the Cash posting and allocations option and returning to the Main Sales Ledger menu. This button will only become enabled if there is no current cash posting in process. If you have made Cash Postings while in the option you are given the opportunity to Print Daybooks upon Exit before returning you to the Main Menu.
Help	This button will give the user access to the help file on the current topic.

The major part of the work involved for any Cash Posting transaction is done on the three tabs on this form. The value to be allocated and to which account is set on the Header Tab. The allocation of values to specific transactions is performed on the Allocations Tab. If during Cash Posting you have a number of 'On Account' values to post these are done on the Post on account Tab.

Tip: Once an Account Code has been entered on the Header Tab movement between the three tabs can be achieved with the use of Function keys. F5 will take you to the Header Tab. F6 will take you to the Allocations Tab. F7 will take you to the Post on Account Tab.