Cloning nominal codes is the copying of an entire set of nominal codes from an existing franchise to a new franchise.
To access Clone nominal codes:
The POINT OF SALE menu is displayed.
Select Miscellaneous options.
The SO MISCELLANEOUS OPTIONS menu is displayed.
Select the Clone nominal codes option.
The Clone nominal codes form is displayed.
The Clone nominal codes form is displayed when you select the Clone nominal codes option from the SO MISCELLANEOUS OPTIONS menu. From this form you can clone a complete set of nominal codes from an existing franchise to a new franchise.
Franchise selection:
From franchise: Enter the franchise letter from which you wish to clone the nominal codes. The drop-down menu allows you to select from a list of valid franchise codes.
To franchise: Enter the franchise letter to which you wish to have the nominal codes cloned. The drop-down menu allows you to select from a list of valid franchise codes.
Note: In order that a "to franchise" be available for selection a new franchise letter must have been created in the Franchise codes section of the Parts permutations and or the Labour permutations within the Nominal Permutations option.
Type:
RADIO BUTTONS:
Parts: Check this button to select parts nominal codes.
Labour: Check this button to select labour nominal codes.
Select the appropriate radio button to determine if Parts or Labour nominal codes are to be cloned from the selected franchise.
The grid on the right hand side of the screen is then populated with the nominal codes table from the Nominal codes held against the source franchise letter selected.
It is possible at this point to click on any of the nominal codes shown in the table in order to view the expense and cost codes associated with that entry. They are displayed for information only.
Balance sheet:
These fields are only displayed for permutations that control balance sheet postings to the Nominal Ledger.
Stock account: The account to which the value of stock (parts/labour) is posted.
Surcharge stock: The account to which the value of parts surcharges in stock is posted.
Goods in suspense: The account to which the receipted value of stock (parts/sublet) is posted.
Work in progress: The account to which the parts value booked to jobs not yet invoiced is posted, which includes credit reversed parts/labour values.
Profit and loss:
These fields are only displayed for permutations that control Profit & Loss postings.
Sale: The account to which the sales value of goods is posted.
Discount: The account to which the discount value of goods is posted.
Cost of sale: The account to which the cost value of goods is posted.
Surcharge sale: The account to which the surcharge sale value is posted.
Surcharge cost: The account to which the surcharge cost of sale value is posted.
PUSH BUTTONS:
Clone: Once you are happy with the selection made click the clone button to copy the nominal codes to the new franchise.
Cancel: Click cancel at anytime to exit this option and return to the SO Miscellaneous menu.
Help: Displays help on the current application in your default company browser.
