The full valuation facility enables you to display an accumulation of the current or potential invoice value of the WIP excluding items already invoiced, deleted or recorded as lost sale lines. It also gives you a basic method of applying a discount to parts (so long as there are no labour operations on the WIP) and enables you to adjust the gross price of a Parts WIP by loading an adjustment (negative value) part. It also gives you a tag valuation that enables you to review whether there are any parts on the WIP that are not linked to a labour line via menu codes.
Note: The part number used to adjust the gross price of a WIP is identified in the Price adjust part field on the Fastrack tab of the POS parameters, which must be created on the stock file to hold adjustments in Point-of-Sale. This is typically ZADJ. This parameter is used in conjunction with the Adjust parts price field on the Parts 1 tab of the Flags-Priorities POS parameters, which specifies the priority required to edit the price of a WIP.
To display a full valuation, apply a discount or load an adjustment part:
Raise a Point-of-Sale WIP, and load parts and labour in the normal way.
Note: You can only apply a discount to parts if there are no labour operations on the WIP.
Click the Valuation 
button on the toolbar.
Tip: Alternatively, select the Valuation option from the View menu.
The Full Valuation form is displayed.
Do one of the following:
To apply a discount to parts on a Parts WIP, ensure that the Discount percentage option button is selected, and amend the Sale or Total value to reflect the amount you want to charge.
To apply a discount to parts on a Service WIP, ensure that the Discount percentage option button is selected, and amend the Total value to reflect the amount you want to charge.
To load an adjustment part in Parts Point-of-Sale, select the Adjustment part option button, and enter the amount by which you want to adjust the Sale value of the parts. (For example, if the current sale value of the part is £47.50, and you want to load an adjustment part with a value of £7.50, enter £40.00.)
When you are happy with the values, click the Apply button.
You will get one of the following two results:
If the Discount percentage option button was selected, the discounts are loaded onto the WIP.
If the Adjustment part option button was selected, the adjustment part is added to the WIP, which is set to a negative value.
This form is displayed when you click the Valuation button on the Point-of-Sale toolbar or select the Valuation option from the View menu. From this form you can view a full valuation of the WIP, apply a discount, adjust the gross price of a Parts WIP by loading an adjustment part, or review tag valuation.
Tip: If you have a foreign currency account on the WIP and you select the Valuation icon the values are always displayed in the base currency in the Parts and Labour and Status tabs. The base currency description and code are displayed at the top of the form.
Value: The items for which a full valuation is given:
- Fixed parts
- Fixed labour
- Parts
- Surcharges
- Labour
Tip Double-click the Labour line to view the labour break down by MS company.
- Non-Labour RTS
- Sublet
- Menus
- Sundries
Note: The sundries active flag in the Fastrack TAB of the POS parameters must be selected to display the Sundries line. To print the Sundries value onto the invoice, the following derived field should be used in the Trailer record of the format stationery. sundries_total*total_sign
Gross: The combined total of the item less tax
Disc%: The discount percentage applied to products on the WIP
Sale: The sales value of products on the WIP including any discount value. You can amend this value on Parts WIPs only. Enter the total net value that you want to charge for parts.
Cost: The cost price of products on the WIP. You can only see the cost price if you have a priority equal to or greater than the priority specified in the Cost visibility field on the Parts 1 tab of the Flags-Priorities POS parameters.
Profit: The profit value of products on the WIP. You can only see the profit value if you have a priority equal to or greater than the priority specified in the Cost visibility field on the Parts 1 tab of the Flags-Priorities POS parameters.
GP%: The Gross Profit products shown as a percentage.
Net: Total value of the WIP for sales, cost and profit, excluding tax
VAT: The amount of Value Added Tax
Total The total value of the WIP including tax. You can amend this value on both Parts and Service WIPs. Enter the total gross value that you want to charge for parts.
+/- Menu: If a Menu or Negotiate is loaded onto the WIP, an additional line is displayed that shows any positive or negative value (variance).
Action:
Discount percentage: Enables you to apply a discount to parts
Adjustment part: Enables you to load an adjustment part onto the WIP
Buttons:
Apply: Loads the discount or the adjustment part onto the WIP.
The Status tab displays the goods value ,the tax value and the total value per line status on the WIP. There are seven columns:
M - Memo: Displays the values for all lines at M order status
X - Already invoiced: Displays the values for all lines at X order status and X invoice status
C - Credit: Displays the values for all lines at X order status and C invoice status
H - Held: Displays the values for all lines at order status of H
Invoice now:
Displays the values for all Part lines at order status of P and X for Requisition
Displays the values for all Labour lines that are at C order status and I invoice status
Displays the values for all Sublet lines that are at X order status and I invoice status
Invoice later:
Displays the values for all Parts lines that are at S, V status
Displays the values for all Labour lines that are at W , L, P, A and B load status
Displays the values for all Sublet lines that are at S and R status
Back ordered lines: Displays the values for all Part lines that are at status S and V
Total: Displays the overal Goods, Tax and toal for all of the valuation stati.
It is possible to link parts to labour lines using menu codes. A menu code is automatically assigned by the system when you load a menu or labour line in Point-of-Sale. If you add a part to the WIP, and want to link the part to a labour line, you must select the same menu code that is assigned to the labour line. For example, if menu code 01 is assigned to a labour line, you must assign menu code 01 to a part to link it to the labour line. This group box contains a grid that enables you review whether there are any parts on the WIP ready for invoicing that are not linked to labour lines via menu codes. Any parts that are not attached to a labour line via a menu code are displayed in the grid. When you assign a menu code to a part, it disappears from the grid.
Note: If the Link Part/Lab in W/S field is ticked on the Labour tab of the Flags-Priorities POS parameters, and there are parts on the WIP that are not linked to labour lines via menu codes, a Tag Valuation form is displayed on invoicing, warning you that the tags do not reconcile. You must assign menu codes to parts before you can invoice the WIP.
Tag: The menu code assigned to the labour line. If there are any parts on the WIP ready for invoicing to which a menu code is not assigned, they are displayed in the grid, and this field is not populated.
Description: Description of the labour line or any parts on the WIP ready for invoicing to which a menu code is not assigned
Value: The net value of the parts or labour line
Buttons:
Cancel: Cancels the operation
Help: Displays help on the current application using the default browser