The system parameters are user-modifiable parameters which determine how the system works in general and global areas.
Warning: It is strongly recommended that only the designated systems supervisor should make changes to the system parameters. Changes may have far-reaching consequences in the purchase control system. If you are in any doubt about the implications of such a change, contact AUTOLINE support.
The information in this section is subject to change as the software develops.
To check or amend the PC system parameters:
From the Rev.8 Master Menu, select the Purchase Control Module and the Company you require.
The PURCHASE CONTROL Menu is displayed.
From the PURCHASE CONTROL Menu select the System maintenance option.
The PC SYSTEM MAINTENANCE Menu is displayed.
From the PC SYSTEM MAINTENANCE Menu select the System parameters option.
The PC System Parameters form is displayed.
This form is displayed when you select the System parameters option from the PC SYSTEM MAINTENANCE MENU. It enables you to check and amend system parameters.
Company: This is the number of the company as determined at your initial login to the system, and cannot be changed here.
Warning: The fields in the Details Tab can be amended but caution must be exercised.
Maximum order number: Normally set to a value of 999999.
Warning: Do not alter this without first consulting AUTOLINE support.
Auto-sequence order number: Select if you want the system to generate order numbers automatically, otherwise leave blank.
Maximum lines per order: Normally set to 999999, or leave blank for no maximum.
Note: This need not be set unless the Suppliers will only accept orders up to a maximum number of lines.
Orders by analysis code: Select if separate orders are required by analysis code, otherwise leave blank.
Orders by re-order: Select if separate orders required by reorder category, otherwise leave blank.
Orders by stock separator: Enables you to split parts into separate stock orders. This is normally used in conjunction with Manufacturers specifics, for example to keep all parts with a solvent content on a separate order. Select if you want the system to use the third element of the reorder category on the stock record, otherwise leave blank.
Percentage variance allowed: Percentage variance acceptable when verifying a Supplier's invoice. The value of variance is posted to the Nominal Ledger code set in POS Parameters.
Max variance value: Absolute value maximum in addition to the maximum percentage variance
Verify orders: Select if verification of invoices is to be used for either Parts or Service purchase invoices. If verification is not to be used,then the Print posting summary check box should be selected to generate a list of purchase transactions receipted in.
Invoice registered: Select if invoices must be registered by the Accounts system before verification, otherwise leave blank.
Sup B.B. on receipt: Select if best buy calculation on receipt is to be suppressed, otherwise leave blank (used in conjunction with the best buy software).
Back order clearance report id: Specific Report Generator ID if required (triggers the appropriate report when back order clearance is run)
Best-buy import file: Directory and file name to be used by the best buy software for the import file
Priority to delete invoice: Priority needed to delete an Invoice header created within the Verification routine
Note: This parameter also determines whether you can override the Percentage Variance allowed and Max Variance value settings when attempting to post an invoice. A warning message is given if you are about to override the maximum variances, with the option to cancel.
File for sequencing: Selects the file used for sequencing displayed parts in purchase verification. One of:
1 to sort using fields contained in the purchase transaction file
2 to sort using fields from the stock file
- 0 for unsorted
Warning: If Verification is not being used, this parameter must be set to 0 so that the daybooks are sequenced correctly, using daybook items for ease of manual reconciliation.
Field for sequencing: Determines the start byte for the field (from the file chosen using the previous parameter) to be used for sorting the lines. Leave blank if File for sequencing is set to 0. Normal choices are 8 or 205 for packed part number or part number respectively, within the purchase transaction file. If you are using the Stock file you may want to use 154 for sorting by bin location.
Display order using path: Path number within the purchase transaction file to set the display sequence for purchase orders. Normal choices are 5 for sorting Purchase Order Lines within the Order Number, and 8 for sorting Packed Part number within the Order Number.
Print posting summary: Select to print a summary of purchase postings for use with no verification.
Allow franchise mask: Select to display a Franchise mask field in the main purchase control form, allowing you to enter or select the franchise codes of parts to be listed when the Selection menu is used. There is an additional parameter in the POS Operator file PC Controls Tab called Franchise mask, which allows an operator to set up the franchise codes to default into the Franchise mask when entering the purchase control main form. If this check box is blank, no franchise selection logic is performed.
Balance sheet CC: Cost centre to be used by the multi-source options, normally set to the Parts cost centre.
Tip: You can search from a list of all available cost centres.
GRN FS definition: Format definition required for printing Goods Received Notes.
Warning: The POS library must be rebuilt to apply this parameter. Rebuilding the POS library will also apply all the formats in this company's POS parameters as the default formats to be used for all companies on that server. If you are at all unsure, seek advice from your IT department or ADP.
Blank GRN on receipt: Select to remove the previous Goods Received Note number on a change of supplier, otherwise leave blank.
Split by bin max qty: Select to split the quantity of parts received into the maximum available for each location, otherwise leave blank.
Note: Maximum quantities are held on the stock record. If it is the last then the rest must go there.
Gen P/O no by a/c: Select to use specific order number ranges assigned to specific supplier accounts, otherwise leave blank. Start and end order number ranges must be set up.
Invoice Posting Option: Determines the posting date to use for verified invoices. One of:
T: Today's date
I: Invoice date
P: Last day of the current purchase ledger period
PUSH BUTTONS:
Save: Saves any changes you have made
Cancel: Returns you to the PC SYSTEM MAINTENANCE MENU without saving any changes
Help: Displays this page in your company browser
Note: The other push buttons, and the two radio (option) buttons, are all unused.
