Header Tab

See also:

Cash Posting & Allocation

This tab is on the Cash Received form. It should be completed to make any cash posting through this facility.

The following fields need to be completed:

Display Paid Invoices	This check box instructs Autoline that when ticked to display previously paid items along with all the outstanding items. Only previously paid items still on the transaction file will be displayed. If you wish to reinstate previously paid items then this check box has to be set for you to be able to see the previously paid item you may wish to reinstate. This field defaults to unset. The volume of transactions displayed is obviously reduced and the ease of posting increased if previously paid items are not displayed.
Posting date	This field contains the posting date which is used to make the postings to the Nominal Ledger. A default may be set in the system parameters to the day's date or the end date for the current period end date. A parameter setting allows of an access priority level controls the right to overwrite this date. Click the Ellipsis button to activate a search facility to access a calendar for the date.
Bank account	This field contains the bank account to which postings are made in the Nominal Ledger. The account name and the currency of the account are displayed in order to ensure that postings are made to the intended account. A default account is set in the system parameters.

Note: In the case of Sales Ledger Cash Receipts, this account will usually be a Cash Received Bank Suspense account.

Suffix	This field contains the Suffix which gives the basis for a sub-analysis of the account to which the postings are made in the Nominal Ledger. (See the Nominal Ledger on-line help for the use of Suffixes to control postings in the Nominal Ledger.)
Currency Conversion - Method	This field only becomes enabled if you enter a Bank Account Code that is for a currency other than that of your Base currency. Click the Ellipsis button to select your conversion method.

Tip: Rates Table will set and use the conversion rate held in your Currency Exchange Rates table. Document will not use the rates table at all but will enable you to enter both the Currency and the converted values. Manual will enable the Rate field in order for you to enter the Exchange rate you wish to use.

Remove Stop flag	This check box when set will remove the stop flag from the Account Header on posting the value received. It is priority controlled by a system parameter held on the Cash Posting tab in the Sales Ledger System parameters. Only a user with an access priority equal to or greater than the System Parameter will get this box enabled. Additionally, even if you have the correct priority, the box will only become enabled if the value of the cash posting subtracted from the Total Outstanding (Including Buffered documents value) will take the remaining balance below the Credit Limit.
Document	This field allows the user to enter a Document Number for which Autoline will do an automatic search. If the document number only occurs once in the Ledger then the Account and Amount fields will automatically fill with the detail. If Autoline detects more than one occurrence in the ledger then a grid of detail will be presented in order that the user can select the required document. Click the document required and then click the OK button and you will be returned to the Header Tab with the Account and Amount defaulting into the form. You can alter the amount if for instance the Customer is only Part Paying the document.
Account	This field contains the Account code to which payments will be made. A full search is available on this field, by clicking the Ellipsis button. When an Account code is selected, Autoline will display the Name, Address, and Postcode of the chosen account. If there are any pertinent issues about this account then they are shown to the user via a Case file facility. If the selected account code is a statement account, then the transactions on other account codes linked to the statement account will be loaded and presented as a consolidated list of transactions in the Allocations grid. If you wish to select another account click the Clear button to re-set all the appropriate fields in the header tab.
Payment type	A variety of payment methods are available here. Click the drop down button to select the appropriate payment method.

Tip: A default payment method may be set in the system parameters. However this will be overridden by any Default Cash Type present on the Sales Ledger Account record to which you are posting. If you wish to add payment methods this can be done through the Cash Payment Types option held in Nominal Ledger Miscellaneous Options Menu.

On completion of the Header tab select the Allocations tab.