In the confirmation order file invoice details are available. This information can be used to apply an uplift on top of the cost price of the part on the moment the lines are linked to the Purchase order. Before you link the order lines to the lines in Purchase Control, you have to process these uplifts.
This form is displayed when you click Manufacturer systems (Module) and MB. Mercedes-Benz (Company) > Menu - Parts > Confirmation order data > if applicable, Select Company > Invoice toolbar button or Invoicing > Invoice details menu bar command.
Note: This option is only available for the importer version (Type GLC, SPM and XML2).
Menu Bar and Action:
| Menu bar | Action |
|---|---|
| File > Close | Returns you to the Order confirmation data from supplier form. |
| View > Refresh | Refresh the data. |
| View > Last invoice | View the last invoice. |
| Tools > Apply uplift | Applies the uplift to the invoice lines. This updates the cost prices with the charges displayed on the Deliverynote details tab (only applicable for invoices that contain part details). The invoice is included in Verify Mercedes-Benz confirmation orders form after acceptance. |
| Tools > Undo apply uplift | Reset invoice acceptance status. |
| Tools > Manual invoice verification | Manually verify the selected invoice and skip automatic invoice verification for this invoice. |
| Tools > Reset manual processed status | Reset manual processed status for invoice verification. |
| Tools > Reset difference acceptance status | Reset difference accepted stated for invoice verification. The invoice is hold for processing until the invoice differences are solved. The Differences accepted status is set via the verification program. |
| Help > Help | Displays this help topic in a web browser. |
Fields:
Invoice number: The selected invoice number. Next to the number the invoice type is displayed.
Blank means ‘Normal parts invoices’
Invoice without parts details
Credit invoice without parts details
Credit invoice for discrepancies (including parts details)
For the credit invoices there is no corresponding order. The negative purchase orders is created automatically based on the details received for this credit note. You need to accept a credit invoice for discrepancies, before you can continue.
Invoice date: Displays the invoice date.
Supplier code: Displays the invoice supplier code (purchase ledger account).
Reference: Displays the invoice reference number.
Note: This field is optional but the entered reference is used in the purchase ledger transactions.
PC invoice reference: Purchase Control reference number
Tabs:
Summary
Summary information for this invoice.
Tot lines/processed: Display of the invoice total lines and total number of lines processed.
Items: Displays the total number of delivered items.
Local cost: Displays the local costs from the order file, multiplied by the number of lines.
Domestic cost Display of the invoice domestic cost (currency rate multiplied).
PC lines not found: Displays the PC lines not found.
Zero cost lines: Displays the number of lines with a zero cost value.
Uplifts (Ordertype: [.]) Grid:
This area lists the uplift applicable to the order type. The totals can be loaded from the delivery note details (default) or overwritten by the user with selecting the type of uplift.
Description: Description of the uplift.
Value: Value of the uplift.
Tip: Click a gridline of the Uplifts (Ordertype: [.]) grid and the Enter Uplift Amount form is displayed.
These charges are connected to the delivery notes and are displayed on the Deliverynote details tab.
Uplift calculated from delivery note details: Indicates that the uplifts are to based upon the delivery note.
Invoice content
This area displays the content of the actual invoice.
Summery Tab Button:
Refresh: This button refreshes the displayed information.
Displays all the parts (credited) that are included in this invoice.
Grid:
Deliveryno: Display of the invoice delivery number.
Lineno: Display of the line number within the invoice.
Orderno: Display of the order number within the invoice. When the order number is not found in purchase control,the purchase order number cell is displayed with a red background colour.
Record type: Displays the transaction record type.
Partnumber: Display of the invoice part number. When the corresponding line of the part number is not found in purchase control,the part number cell is displayed with a red background colour.
Description: Display of the part description.
Status: Displays the status of the order line.
Quantity: Displays the quantity advised.
Unit price: Display of the part cost price.
Invoice value: Displays the invoice value.
Uplift: Display of any part uplift costs.
Received: Checks the corresponding purchase order for those parts that has been updated by the confirmation order data and displays the actual received value. The received value should be equal to the cost price multiplied by the advised quantity plus the uplift value. In case of a difference this value is displayed in red.
Note: This check is based on the GRN reference and link information on the purchase transaction line that is stored on the moment that the purchase transaction line has been updated by the confirmation order data program. This means that manual processed lines are not recognized while these are recognized by the verification program if the GRN reference on the purchase transaction line is correct.
Tip: Double left-click on a details line will display the calculation details for the line.
Invoice Details Tab Button:
Linked lines: Displays the Invoice verification details form listing the linked purchase order lines associated with the selected invoice.
Delivery note no: Display of the order delivery note number.
Dealer number: Display of the order dealer number.
Charges
Packing: Display of the order packing charges.
Freight/postage: Display of the order freight/postage charges.
Fob: Display of the order FOB charges.
Sea/airfreight Display of the order Sea/Air-freight charges.
Insurance: Display of the order insurance charges.
Consular fees: Display of the order consular fee charges.
Rental: Display of the order rental charges.
Phone: Display of the order phone charges.
Shipping: Display of the order shipping charges.
Collection Display of the order collection charges.
Loading: Display of the order loading charges.
Container: Display of the order container charges.
Railway rental: Display of the order railway rental charges.
Other: Display of the order other charges.
Totals
Gross value for delivery: Display of the order gross value for delivery.
Net value for delivery: Display of the order net value for delivery.
Invoice net value: Display of the order net invoice values.
Delivery notes on invoice
Delivery note: Displays the delivery notes.
Line weight (%): This percentage indicates the total value of this line compared to the total invoice value. This value is used to calculate the uplift for this line.
Exception: The uplift will not be added when the part is in the uplift exclusion table in purchase control. When an exception record is found a tick (
) will be displayed in this field.
Duty override: A tick (
Total uplift per piece: The total uplift per item on this line.