The Mercedes-Benz provided confirmation order data files contain information about parts that have been ordered via Purchase control. These order files are imported automatically or manually using the Confirmation Order Data function and update the lines on the Purchase order, Stock Management, Point-of-Sale and the Mercedes-Benz price file.
What do you want to do?
This form is displayed when you click Manufacturer systems (Module) and MB. Mercedes-Benz (Company) > Menu - Parts > Confirmation order data > if applicable, Select Company.
Menu Bar and Action:
| Menu bar | Action |
|---|---|
| File > Import | Imports the confirmation order data file manually. |
| File > Print > Picking Slips | Selects the GRN’s (Goods Received Notes) and prints the picking slips. |
| File > Print > [Report name] | Prints the reports which are attached via the parameters. The default reports are Confirmation order contents, Confirmed order lines, Backorder information and Confi. order log information. |
| File > C-Code actions | Maintains C-Code information. |
| File > Exit | Returns you to the Mercedes-Benz Parts menu. |
| Edit > Search > Purchase order | Searches for a purchase order. |
| Edit > Search > Delivery note | Searches for a delivery note. |
| Edit > Search > Invoice details | Searches for an invoice and displays the invoice details. |
| View > Refresh | |
| View > Load last [...] | Depending on the selection in the Show by field you can populate the data in the grid based on the last order, delivery note or invoice. |
| View > Show by > Order number | Change the Show by selection in the Display information section to 1 - Order number. Short cut key ALT+1. |
| View > Show by > Delivery note | Change the Show by selection in the Display information section to 2 - Delivery note. Short cut key ALT+2. |
| View > Show by > Invoice number | Change the Show by selection in the Display information section to 3 - Invoice number. Only available if the confirmation orders provide invoice details. Short cut key ALT+3. |
| View > Show by > Original order number | Change the Show by selection in the Display information section to 4 - Original order. The order number as provided in the import file. Short cut key ALT+4. |
| View > Show by > Processing errors | Change the Show by selection in the Display information section to 5 - Processing errors. Only available if the automatic processing is activated. Short cut key ALT+5. |
| View > Show all unread order notes | Displays all unread order notes from the importer. Note: Available when the Prompt for order notes parameter is set and the notes from the importer are existing. |
| View > Show notes for order | Displays the order notes from the importer for the displayed confirmation order. Note: Available when the Prompt for order notes parameter is set and the notes from the importer are existing. |
| View > View Import log | Displays the import log. |
| View > Show logfile information | Displays the transaction details of the confirmation order selected. |
| Tools > Confirm purchase order lines | In case of error solving you can manually confirm unprocessed confirmation order and back orders.
Note: Available when the Automatic update parameter is set. Note: Backorder records and confirmations as provided in the SPM confirmation order files will only update the backorder status on the purchase order. The date required, confirmation status, split of the lines in the pruchase order and workshop order based on partial deliveries or supersessions are not processed at this point. |
| Tools > Advice/update purchase order lines | The confirmation order lines are processed and the part lines are advised in purchase control. The following actions are done to the purchase order:
|
| Tools > Receive advised parts | Mass receive the parts, when the parts are physically arrived. |
| Tools > Purge processed lines | Deletes processed records based upon the Days till purge processed records parameter. This function can also run in the end-of-day process provided that this is set up. |
| Tools > Delete confirmation file | Delete all the confirmation order data in a specified period (Priority 9 only function) |
| Tools > Mark all lines as processed | In case of error solving you can manually mark all lines as being processed. The order lines in confirmation orders contain Manual Processed |
| Tools > Edit filter | Maintains the Defined filter criteria. |
| Tools > Apply filter | Applies information selection filter based Defined filter and Partnumber filter criteria. |
| Tools > Remove filter | Removes Defined filter and Partnumber filter criteria and display all information. |
| Invoicing > Invoice details | Processes the confirmation order invoice. |
| Help > Help | Displays this help topic in a web browser. |
| Help > Legend | Displays the meaning of the PO information column. |
| Help > About | Displays version and copyright information. |
Show by: Select the type of reference to show data by.
1 - Order number
2 - Delivery note
3 - Invoice number
4 - Original order
5 - Processing errors
Tip: The confirmation order program will remember the user’s last ’Show by’ selection and will use that automatically when entering the confirmation order program the next time.
Number: Select the number to located the confirmation order based upon the ’Show by’ type of reference selected. Not available for ’Show by’ reference type 5 (Processing errors).
Match lines on reference: Select to match the transaction lines based upon a reference number.
Show full backorder history: Select to display all backorder history for selected order number. Only available for SPM confirmation order files and ’Show by’ reference type 1 (Order number) and 4 (Original order).
Show linked invoice details: Select to show invoice details which are already linked. Only available for ’Show by’ reference type 2 (Delivery note).
[...] Contents Grid:
The grid is sorted on the first column (default), but can be sorted on any column by a single left-click on the header column. For more information regarding the differenct text colours see the Legend Form section.
Line no.: Line number within the confirmation order data file.
Note: For ’Show by’ reference type 3 (Invoice number) the heading will change to Del no. with appropriate data and for ’Show by’ reference type 5 (Processing errors) the heading will change to Log date with appropriate date(s).
Record type: Displays the transaction record type:
- Confirmation: The ordered part will be put on status "Confirmed". The provided delivery date is confirmed. (Record type 54, delivery type ’B’.)
- Backorder: The ordered part will be put on backorder. The provided delivery date is an estimated delivery date. (SPM only. Record type 54, delivery type ’V’.)
- Pick denial: This is to inform that a previous sent confirmation is cancelled. (SPM only. Record type 54, delivery type ’V’.)
- Delivery: The part will be delivered. (Record type 53.)
- Cancellation: This can be a cancellation of a complete order, a single line or a correction of a previous confirmed part. (Record type 10.)
- C-Code: A special action should be taken or additional information is needed. (Record type 56.)
- Invoice: Invoice details. (Record type 61.)
- Credit: Credit invoice details. (Record type 61.)
- Navigation PIN: The delivery note/invoice contains Pin code information for Navigation systems. (IMS only. Record type 55.)
Note: The navigation PIN records are not yet attached to a purchase order. The corresponding WIP and purchase order are created on the moment of confirming or advising the lines.
Partno. ordered: The original ordered part number.
Qty ordered: The original ordered quantity.
B.O. / Rec. partno.: Depending on the record type the part number that will be delivered or put on backorder.
Qty.: The quantity value dependant upon record type.
- Confirmation: The quantity that will be supplied.
- Backorder: The quantity that is put on backorder.
- Cancellation: The quantity that will be cancelled/corrected.
- C-Code: This will always be 0.
C-Code: C-code are delivered by the Confirmation Order file and they give information about supersessions and back orders. The meaning is explained in the line details section.
Process information: Display detailed information about the status of the confirmation order line and linked purchase control lines. If part line notes are available, the
picture is displayed in front of the information.
[...] Contents Grid Shortcut Menu(s):
Right-click the gridline required in the Line no., Record type, Partno. ordered or B.O. / Rec. partno. column:
Apply as filter: Select to apply the content data in the selected column directly to the filter.
Right-click the gridline required in the Partno. ordered or B.O. / Rec. partno. column:
Price file: Opens the MB Parts price file form for the selected part.
Stock file: Opens the Display Stock Card form for the selected part.
Right-click the grid header:
Don’t show delivered partno when it is the same: Hides or displays the delivered part number when the delivered part is the same as the ordered part number.
Right-click the gridline required in the PO information column:
Mark as processed: In case of error solving you can manually mark a line as processed, the PO information will display Manual Processed.
Note: Be aware that the purchase order is not updated by this action!
Mark as unprocessed: In case of error solving you can manually mark a line as unprocessed.
Remove confirmed status: In case of error solving you can remove a confirmed status for a line.
Find purchase order: Opens the Select Purchase Order form to find a purchase order, line details are updated accordingly.
Manual linking to purchase control: Opens the Link confirmation order line form in which you can manual link a part number to purchase control, line details are updated accordingly.
Show file header details: Opens the File header information form for the selected gridline.
Show logfile: Opens the Log file information form for the selected gridline.
Line Details
Contains the details of the line from both the confirmation order file and the Purchase control module.
Note: Detailed information is unavailable when it does not exist in the confirmation file.
Fields:
Critical errors: Displays the message why a line cannot be processed (automatically).
Tip: In case of Navigation PIN orders for IMS systems the confirmation order function is creating a workshop order for the Navigation PIN records based on the available stock file information and/or price file information. Within point-of-sale it is not allowed to backorder a part if certain information is missing or incorrect. This will cause that either the part is not added to the WIP or the parts status code of the WIP line is set to S(tock B/O)s. In both cases the corresponding purchase transaction line is not created and the confirmation order function cannot receive the parts into stock.
Dealer number: Displays the number of Daimler Country Partner, only available for IMS systems.
Note: This is the partner number of the dealer that ordered the Navigation Pin code. When processing Navigation PIN orders in order confirmations on the IMS system, the dealer number is provided in the confirmation order data.
Purchase order number: Displays the purchase order number. The purchase order is created the moment of confirming or advising the confirmation order line and linked accordingly. If order header notes are available, the
Tip: Click the
Original order number: Displays the original order number.
Note: If the line is manually linked or linked to a created purchase transaction line, a message is displayed below the Purchase order number field.
Deliverynote number: Displays the order delivery note number.
Deliverynote date: Displays the date of the delivery note.
Note: The Backorder date is displayed, in case of a backorder line (Record type: 54).
Invoice number: Displays the order invoice number.
Invoice date: Displays the order invoice date.
Note: If applicable, additional information is displayed behind the invoice date: ‘Uplift is applied’ or ‘Invoiced verified’.
Partnumber: Displays the transaction lines part number and description.
Customer reference: Displays the customer reference.
Connected to WIP no.: Displays the WIP number to which this confirmation order is connected to.
Line no.: Displays the WIP line number to which this confirmation order is connected to.
Note: The WIP and line number are unavailable, if the WIP number to which this confirmation order is connected to does not exist.
VIN number: Displays the VIN number that is provided in th confirmation order file, this is store on the corresponding WIP. Only available for IMS systems in case of a Navigation PIN record.
Ordering user: Displays the ordering user that is provided in th confirmation order file, this is store on the corresponding WIP. Only available for IMS systems in case of a Navigation PIN record.
Note: The Notes tab on the WIP contains the details of the Navigation PIN order.
WIP no. created: Displays the number of the WIP created during confirming or advising the confirmation order line. Only available for IMS systems in case of a Navigation PIN record.
Cost price: Displays the part cost price and the currency code.
Freight charge: Displays the freight charges.
Packing information:
Case ID/number: Displays the packing details.
Case quantity: Displays the packing quantity.
Price file information:
Vendor code: Displays the order vendor / supplier code.
Price effective date: Displays the price effective date.
List price: Displays list price for the part and the currency code of this price.
On price file: Displays the price of the price file record.
Previous list price: When the price file record is updated, the previous price is displayed.
VLP price: Displays the VLP price and currency code. This is applicable to the import file types XML1, XML2, EKOS, and STD.
On price file: Displays the price of the price file record.
Previous VLP price: When the price file record is updated, the previous price is displayed.
Wholesale price: Displays the Wholesale price and currency code.
On price file: Displays the price of the price file record.
Previous Wholesale price: When the price file record is updated, the previous price is displayed.
Discount code: Displays the parts discount code.
On price file: Displays the discount code of the price file record.
Previous discount code: When the price file record is updated, the previous discount code is displayed.
Pricefile data: Displays the information about the update
New record: New price file record.
Old prices not updated: Prices are checked and not updated in the price file.
Updated: Prices are checked and updated in the price file.
- Update disabled: Price file update is not set in the Update the price file parameter.
Note: In case the price is retrieved from the invoice the Price source field is displayed containing the message: ‘Invoice details’.
For some record types detailed information is displayed
Delivery from backorder: Informs that this is a line of record type 53.
Planed backorder release: Informs that this is a line of record type 54 and displays the new date supplied.
Cancellation type: Informs that this is a line of record type 10 and the kind of cancellation Cancellation of a backorder (Quantity canceled: [delivery quantity]), Cancellation of complete purchase order number [order number], Cancellation of line item, or Correction of confirmed quantity with [delivery quantity].
Notes: Displays, if available, notes of the importer concerning this confirmation order line.
C-Code information:
Displays the codes and descriptions of the replacement or condition codes corresponding to this order line.
Critical errors:
Displays the message why a line cannot be processed (automatically).
Warnings:
Displays the message how the user is deviated from the standard confirmation process.
This section displays all filters that has been applied. Click the Filter button to open the Record filter form.
Line number: Line number to be used as part of the filter.
Record type: Record type to be used as part of the filter.
Ordered part: Part number to be used as part of the filter against the original ordered part number.
Delivered part: Part number to be used as part of the filter against the delivered part number.
C-Code: Condition code to be used as part of the filter.
Status: Record status to be used as part of the filter.
Note: The status of the filter is indicated at the top of the section.
Button:
Filter: Click to open the Record filter form to set the filter(s).
To confirm order data from supplier:
Click the File > Import menu bar command.
Start importing the confirmation data.
Depending on the Automatic update setting the order is automatically confirmed in purchase control during the import process. Meaning that the progress code Su is set to C(omplete) or B(ackordered). Also the planned backorder date from the confirmation order file is filled in the Date required field of the corresponding purchase transaction for backorders, and date of the delivery note is filled in the Date required field of the corresponding purchase transaction for confirmation orders.
Search the required confirmation order(s) via Delivery note, Purchase order, Invoice number or Invoice details.
The data is populated on the Order confirmation data from supplier form.
If the order is automatically confirmed the order lines in confirmation orders contain Confirmed in case of a confirmation or Processed in case of a backorder.
In case the import file contains invoice data, click the Invoice toolbar button or the Invoicing > Invoice details menu bar command.
Accept the invoice (credit note) and, if applicable, apply the uplift.
Click the Advice toolbar button or the Tools > Advice/update purchase order lines menu bar command.
A message is displayed.
Note: For credit notes the required purchase header and transaction lines are created automatically with a negative quantity in case parts are included.
Click Yes, to process and update the purchase order.
A message is displayed.
Click OK.
The order lines in confirmation orders contain Processed.
In purchase control the progress code Su of the order lines are set to A(dvised) or B(ackordered).
Note: The order reference in Point-of-Sale displays the delivery note number, delivery note line number and the invoice number of the confirmation order line that has updated the corresponding purchase transaction line. The confirmation order data function updates the WIP line with these details on the moment that the line is confirmed or advised.
Click the Receive toolbar button or the Tools > Receive advised parts menu bar command.
Mass receive the parts.
In purchase control the progress code Su of the advised order lines are set to R(eceived).
This last step is optional, run Verify MB confirmation invoice
The order lines in confirmation orders contain Processed and verified in case of a confirmation or Processed in case of a backorder.
In purchase control the progress code of the order lines are set to X which represents Received and Verified, for back orders nothing changes.
Note: Backorder records and confirmations as provided in the SPM confirmation order files will only update the backorder status on the purchase order. The date required, confirmation status, split of the lines in the pruchase order and workshop order based on partial deliveries or supersessions are not processed at this point.
Note: Only applicable to importer systems.
The dealer receives the navigation PIN from the VEDOC system (FDOK successor). The VEDOC system starts a delivery/invoice process for the PIN code provided. Which leads to the following process:
VEDOC sends the information concerning the PIN license ordered by the dealer to the GLC (Global Logistics Centre)
The GLC forwards this information to SPICS via confirmation order data (Record type 55 and 60/61)
SPICS sends this information to the Autoline IMS (Importer System)
The received invoice at the importer system is invoiced to the dealer. The navigation pin details and related invoice details are imported by the confirmation order data function at the IMS.
Note: The process of confirming order data from supplier is described precedently and not explained in detail in this process.
Set up the following parameters for use of the Navigation PIN data on IMS systems:
IMS system in the Price File parameters
POS Department code in the Confirmation orders parameters
Dealer number, Dealer name, MK Company number, and Sales ledger account in the Dealer numbers parameters
To process the delivery note/invoice that contains the navigation PIN data:
Here are the actions described when confirming or advising the Navigation PIN order. Depending on the Automatic update setting the order is automatically confirmed in purchase control during the import process.
A stock record is created if the navigation part number is unknown in the stock file.
Per delivery note (Navigation PIN record) a new WIP is created for the dealer that ordered the PIN license. This WIP contains the part number that is specified in the navigation pin record.
In point-of-sales the parts status code of the WIP line is set to S(tock B/O).
A new purchase order line is created and attached to the corresponding WIP line. This purchase transaction line is linked to a (new) purchase order header record. One purchase order is created containing all the navigation PIN code records that are part of the same invoice.
Click the Advice toolbar button or the Tools > Advice/update purchase order lines menu bar command.
In purchase control the progress code Su of the order lines are set to A(dvised).
The corresponding costs will be updated based on the invoice details.
You can mass receive the advised lines. In point-of-sales the parts status code of the WIP line is set to R(eserve), and in purchase control the progress code Su of the advised order lines are set to R(eceived).
This last step is optional, run Verify MB confirmation invoice
The order lines in confirmation orders contain Processed and verified in case of a confirmation or Processed in case of a backorder.
In purchase control the progress code of the order lines are set to X which represents Received and Verified, for back orders nothing changes.
Note: Ensure that the Dealer order imports function is available for use. As this function is used for processing the Navigation PIN records in Order Confirmation.
Tip: You can use the Print batch of documents function to clear the backorders, and you can use the Print batch of invoices/credits function to print the invoices.
This form displays the meaning of the PO information column located within the grid.
Description:
Not Processed
Processed
Critical error
Button:
Cancel: Returns you to the Order confirmation data from supplier form.