The DCRC Interface parameters need to be set up per dealernumber, since these dealer number do not have to match the Autoline company set up, per dealer number the matching Autoline companies have to be indicated.
To edit the parameters, select the dealer number and select the Edit button. The Add New button gives the possibility to add a parameter record for a new dealer number.
The parameters on the General tab are explained below.
Fields
Dealer number: This is the dealer number that is used within DCRC
Dealer name: Enter the name of the dealer
Contact information: This information is shown when accounts are found without a reference. The user is informed with the contact information for help with the reference keys. This is country/dealer dependent information.
Period type: This is the period type that is used to export the data to DCRC. Select from the table the period type you would like to use. This is normally country dependent.
Date last export: The date that the last export to DCRC was created.
Last period: The period number that was exported within the last export.
Last year: The year that belongs to the last period.
The parameters on the Accounting tab are explained below. The Accounting tab contains the selection of the accounts that match the dealer code.
Fields
External system code: Every Expense record in Nominal ledger has a field called External system code. If this parameter is set, the DCRC key in the mapping table is filled with the contents of this field at the moment the mapping table is filled. This is only done in case the reference code exists in the DCRC description table and if there is no mapping available in the standard chart of accounts mapping table.
Overwrite reference code: If this parameter is ticked, the reference code is overwritten.
Account selection: There is a possibility that the dealer number of DCRC is not exactly matching the Autoline Nominal ledger companies. It's therefore necessary to create account selection criterion. The selection is based on the NL company number and the division number used within Nominal ledger. It's possible to select also all the divisions at once by selecting Division '**'. The Account selection form is displayed when the Add button is selected or when an existing criteria is edited.
The Statistical Data that needs to be exported from Autoline to DCRC is retrieved from the Marketing, Point-of-Sale and Vehicle Stock Book modules.
Fields
Statistical data source: Like the account selection it is also necessary to define the companies that contain the statistical data for the selected dealer number. Within this table the companies are defined that should be used to extract the data from Autoline.
The Statistical Data Selection criteria form is displayed when the Add New button is selected.
To add a Statistical Data Selection criteria, select the module that you want to add.
After that select the company number. In case of the Marketing module, it is also necessary to select the marketing location.
This because most dealers have one central marketing database even if they use several franchises. With the marketing location it is possible to separate the non-Mercedes-Benz customers from the Mercedes-Benz customers.
Save the Statistical Data Selection criteria by selecting the Save button.
Marketing sales location: The filtering on the sales location on the marketing vehicle database can be done on the Sales location or on the Aftersales location.
VSB Sales type mapping: DCRC statement position A - Units sold requires a sales type on position 5. VSB also has a sales type table but this table can be set up per dealership differently. This mapping table will map the VSB sales types against the sales types of DCRC.
The Sales Type Mapping form is displayed when the Edit button is selected.
The VSB Sales type column contains all the sales types that are defined in the VSB module. Per VSB sales type it is possible to define if it is used for New vehicle sales, Used vehicle sales or for both.
The fields in the DCRC Sales type New column and DCRC Sales type Used column are only enabled in case this VSB sales type is valid. The DCRC Sales types can be selected from the dropdown list in the table.
