The Parts Order received from the Logisticbus program must be imported in Autoline. Autoline will create a purchase order in the Purchase Control module.
This is done for a number of reasons. A few of the main reasons are:
To enter the import order file program, you must:
Before the program is opened a number of checks are done. E.g. Only the companies for which the Logisticbus interface is activated, the new matching order file MB.MS.logor must exist and the Purchase Control company must be set up correctly.
After the Purchase Control company is selected for which you want to import the Logictisbus Order files, the program will check if the file name and location set up in the parameters can be found on the server.
If not you will get a message and the Ok button is not activated.
It is possible use an asterisk in the import order file name, in that case all file that match the name are uploaded.
Note: This is only available if the files are uploaded from the server!
It is also possible to edit the parameters for the selected company by selecting Parameters option in the Tools menu.
To switch between uploading files from the server or from the client, tick the Upload file from client.
In that case the local directory set up in the parameters is searched for import order files.
The Search file option enables you to temporarily overwrite the location and order file name set up in the parameters.
Depending on the Upload file from client parameter, a browser is displayed which allows you to select a file on the server or client.
Select the file and exit the form by selecting the Cancel button.
To import the order file, select the OK button from the form.
If details in the header of the order file do not match the system will give a message and the order will not be imported.
If a part in the import file does not exist in the stock file but does exist in the price file the program creates the part in the stock file of the company that imports the order file.
If a part in the import file does not exist in the stock file or the price, an error message is given and the order line is not created on the purchase header in Purchase Control.
If a order has already been imported and the created purchase order has not been received or invoiced (status P or I), a message is given.
The order is not imported again in this case.
If any errors occur during import, these are displayed after the file has been imported.
It is always possible to view these errors again by selecting the Errors option from the Tools menu.
These errors are visible until another file is imported. In case of import in the End of day routine, these errors are printed to the End of Day log.
During the import of files a log file is written. For every month a new log file is created which keeps track of all actions the program does.
To view the log file, you must select the Log file option from the Tools menu.
All last actions are written at the end of the log file and can be viewed per day.
Note: This Log file is more a consultant / helpdesk tool.
Since the SPICS order number, which are delivered in the order files do not match the order numbers in Autoline and because the SPICS system uses different order ranges, an order number table has been created.
This order number table links the SPICS order number to the Autoline order number. To view this table, select from the Tools menu the Matching Order numbers option.
The form displays all Purchase Control header numbers with their matching SPICS order number and the date these orders have been imported and created in the Purchase Control module.
In the Purchase Control module a report is written which gives a similar output. The report is called PC/LOG and you can call it from the Purchase Control module if you set it up in the Point of Sale terminal details.
To access the Point of Sale module, you must:
To enter the Purchase Control you must:
The Reports menu displays the Logisticbus report, which works the same as the option in the import program.
If the selection is put on "Customer", it is possible to search on SPICS order number in Purchase Control.
Select the Refresh icon from the Toolbar to display lines with the SPICS order number.
