SAR File Import

These SAR files can be imported and processed in the Logisticbus program. To import and process these files, you must:

• Select from the Main menu the Manufacturer Systems option for company MB.
• Select from the Mercedes-Benz Main menu the Menu-Parts option.
• Select from the Mercedes-Benz Parts menu the Menu-Logisticbus option.
• Select from the Logisticbus menu the Logisticbus option.
• The Logisticbus form is displayed.
• Select from the Toolbar the Import SAR file option.
• Select the company for which you want to import the SAR file.

The SAR files form is displayed.

Import SAR files

After the parameters have been set up correctly, SAR files can be imported. To import SAR files, you must:

• Make sure that the SAR files are on the location set up in the parameters with the name set up in the parameters.
• Select the Import button from the SAR files form.

If errors occurred during import, they are displayed after the import is finished. These errors can be viewed until the next file is imported, the program is exited or until the files are processed by selecting the Errors option from the Toolbar.

If the part number in the SAR files is not available in the stock file, the program will try to create it with help of the information in the price file. If the part doesn't exist in the price file, an error is given.

If the dealer number does not match the dealer number from the Logisticbus parameters, the line is not imported and an error is given.

If the file has already been imported before, a message is given and the file is not imported.

As is the Import Order files option, it is possible to select SAR files from the client or the server to import.

Processing SAR records

After the SAR files have been imported, they must be processed. SAR records that are imported are displayed in the grid in the Process area.

• Magic Every SAR record get's a magic number
• Part number The part number of the SAR record
• Import date Date the SAR record is imported
• Action code Action code from the SAR record. The legend explains the actions that match the action codes
• Status Status of the SAR record:
  • I Imported
  • M Manually processed
  • P processed
  • E Error
• Date processed Date the record is processed
• Processed Tick to process this SAR record

Action codes

The SAR records can contain five action codes, all five are explained below:

• 1 The part must be a stock part. The NONSTOCK flag of a part will be set to N.
• 2 The part must be a non-stock part. The NONSTOCK flag of a part will be set to Y. More explanation, see chapter 10.6.
• 3 The part must be deleted. The Logisticbus Interface will put the NONSTOCK flag of a part to Y, the REORDER category of the part to O (stands for obsolete) and it will delete the BIN locations of the part. Deleting the BIN locations is done if the parameter has been set. This will only be done if the part has no parts on stock, no parts on border, no parts on porder and no parts on forder. If this is not the case an error message is given.
• 4 Deletion because of return to supplier, same action as action code 2.
• 5 Deletion because of scrapping, same action as action code 2.

After SAR records are imported, they get status I from Imported. All Imported records have by default the Process column ticked. It is possible to tick off this per SAR record.

If the Process button is selected, all records with a tick in the Process column are processed.

It is also possible to process SAR records manually. To mark a SAR record as manually processed, you must right click the process column of the SAR record.

Select the Mark as processed option from the right click menu.

The status changes from I to M. It is possible to Mark the line as unprocessed by following the same procedure.

Filter

A filter can set the records displayed in the grid. The filter can be set on Part number, Status, Date imported and Date processed. The filter is set after the field is exited.

Process

If the records that must be processed are ticked, the Process button can be selected.

After the records have been processed, errors are displayed and can be viewed by selecting the Errors icon from the Toolbar.

Action code 2

If Action code 2 (The part must be a non-stock part. The NONSTOCK flag of a part will be set to Y) is imported as SAR record and the part has stock, the Logisticbus Interface will not change the NONSTOCK flag from 'N' to 'Y' but send a STL and BES record back to the Logisticbus program.

The information sent back in this case would be the STL record, which contains stock information and the BES records, containing stock quantity information.

Sending this extra information will be done the next time a normal movements file is created.

View Log file

Every action is stored in the Log file. The LOG file can be viewed by selecting the Log file icon from the Toolbar.

The structure of the log files is the same as in the Import Order file program.

Automatically process

If the Automatic processing parameter is ticked (Tick to automatically process SAR records after they have been imported) the SAR records are directly processed after they are imported.

All SAR records with status I (Imported) are processed automatically after they are imported.

Handling SAR records with status E

SAR record will get status E from Error if an error occurred during import or processing.

In case of the examples below, the SAR record will get status E:

• If it is not possible to create the stock record with information from the price file.
• If Action code = 3, which means that the part must be deleted and the part has quantities on stock.
• If the Action code is not valid (valid action codes are 1 t/m 5).
• If it was not possible to save the Stock record after the changes were processed.

If errors did occur during the import or during processing, these are displayed after the import and processing of the records has finished and can be viewed in the log file.

After an error the SAR record can always be processed manually by ticking the Process column of the SAR record in the grid with SAR records and select the process button. E.G. after loading a new pricefile in which the part for which a SAR record should be processed is available.

If it is not possible or recommended to solve the reason the error occurred, SAR records can be Marked as processed. Right click the Processed column of the SAR record and select the Mark as processed option from the pop up menu.

Records marked as processed are purged if the number days in the Deletion days parameter not equals 0 and if the number of days set in the parameter has passed since the status was changed to Manually processed.

Note:If the status of a line is changed from manually processed to unprocessed, the status changes to I from imported and the date processed will be blank.

Purge records

If the Deletion days parameter is set, SAR records with status P (Processed) and M (Manually processed) are deleted from the system if they have been processed for the number of days set in the system.

This is done if the program is entered and an entry is written in the Log file.