Invoice Details

In the confirmation order file invoice details are available. This information can be used to apply an uplift on top of the cost price of the part on the moment the lines are linked to the Purchase order. Before you link the order lines to the lines in Purchase Control, you have to process these uplifts. It is compelled to have the order present in the Purchase Control module.

The invoice and uplift option is available when the information is sorted by the delivery note option.

To enter the Invoice details, select the Invoice details icon from the tool bar.

Uplifts per uplift type

The Invoice details screen below is opened, all items on this screen are explained below.

Invoice date: Date of the invoice

Invoice number: Invoice number

Supplier code: Supplier Purchase Ledger account number

Summary

Lines: Number of part lines on the invoice

Items: Total number of delivered items

Local cost: Local costs from the order file, multiplied by the number of lines

Domestic cost: Local cost multiplied by the currency rate

Zero-cost lines: Number of lines with a zero price

Uplifts

In the Uplifts area it is possible to enter the uplifts that were not in the delivery note file. The red fields on the screen are not automatically calculated from the parameter settings as the white fields are. It is possible to add amounts to the uplifts types that have a red colour.

• To enter any of these uplifts, select one of the red uplift fields that you want to change. The Enter Uplift amount screen on the next page is opened.

  Description: Description of the uplift.

  Currency code: Currency code of the uplift.

  Exchange rate: Exchange rate between uplift currency and local currency.

  Amount: Amount of the uplift.

• When you have entered the uplift, the Uplift calculated from delivery note details box becomes ticked off. When you have entered all the types of uplifts, it is possible to process the uplift by selecting the Add uplift button.

• After you have selected the Add uplift button, the uplifts are divided over all the delivery notes that are on the invoice. Also are the uplifts divided over the uplift types and not over the different charges.

Uplifts per charge

It is also possible to spread the charges on the invoice among the different delivery notes. From these delivery notes it is also possible to divide the cost over the different charges in stead of dividing over the uplift types. This is done on the Delivery note details tab. In the parameters, the charges are allocated to the uplift types. The method that is explained before is assuming that the costs do not have to be specified by charges but by uplift type.

• To divide the costs on the charges over the different delivery notes, select the delivery note on the right side of the screen.

• Divide the costs over the charges and select the next delivery note, until all the costs have been divided.

• When all the costs have been divided over the charges, they can be applied by selecting the Apply uplift button on the Uplifts tab.

• After the uplift has been applied, a notice is given in the header of the Invoice Details screen.

Cost price uplift

After the uplift is applied, it is also shown on the Line details parts itself.

Now it is possible to link the lines from the Order Confirmation file to the purchase order in Purchase Control module.