By using deposit part (ZDEPOSIT) lines in POS, you can apply a pre-pay functionality to parts that are in back order on a WIP. Thus, you may invoice parts that are in back order before the supplier delivers them.
To use a deposit part lines in POS as a pre-pay functionality
When you have one or several back order lines, which you want to invoice in advance, you may add a ZDEPOSIT line.
To add a ZDEPOSIT line
Select from the Main menu the Point of Sale option, combined with the concerned company.
The Point Of Sale menu is displayed.
Select from the Point of Sale menu, the Point-of-sale option.
When applicable make a selection of Parts or Service.
In addition, (if needed) choose an operator.
The Point Of Sale form is displayed.
Open the concerned WIP.
In the WIP, the back ordered lines are displayed.
Select form the menu Tools the Create deposit (pre-pay) line option.
The Deposit value form is displayed.
Note: The part lines that have the same back order status as mentioned in the Back order statuses parameter, are used for calculating the Total deposit value.
You may adjust the value and select OK to continue.
A new line is added in the Point of Sale form, with the given value of Total deposit value.
If after creating the ZDEPOSIT line, new part lines with the status In back order are added to the work order, you may create an extra ZDEPOSIT line to the present work order. The Total deposit value of this new ZDEPOSIT line is the cumulated total of the part lines that are added after the previous ZDEPOSIT line.
After receiving the parts from the supplier and invoicing the work order, you need to credit the ZDEPOSIT line(s) that are added to the work order.
To credit a ZDEPOSIT line
Select from the Main menu the Point of Sale option, combined with the concerned company.
The Point Of Sale menu is displayed.
Select from the Point of Sale menu, the Point-of-sale option.
When applicable make a selection of Parts or Service.
In addition, (if needed) choose an operator.
The Point Of Sale form is displayed.
Open the concerned WIP.
In the WIP, the invoiced part and ZDEPOSIT lines are displayed.
Right-click in the Invoice status column of the line you want to credit.
The Confirm crediting form is displayed.
Note: The Invoice status of the ZDEPOSIT line should have status X.
Click Yes, to continue
An additional ZDEPOSIT line is added to the work order, the value of this line is the negative value of the selected ZDEPOSIT line to credit.
If you have several ZDEPOSIT lines, you need the credit these lines one by one.
Tip: Please make sure that you also invoice the credited ZDEPOSIT lines, so that the whole WIP is financial completed.
When invoicing a WIP which has one or more parts with a deposit taken the system will automatically check if the part has been released from backorder.
Select from the Main menu the Point of Sale option, combined with the concerned company.
The Point Of Sale menu is displayed.
Select from the Point of Sale menu, the Point-of-sale option.
When applicable make a selection of Parts or Service.
In addition, (if needed) choose an operator.
The Point Of Sale form is displayed.
Open the concerned WIP.
In the WIP, the invoiced part and ZDEPOSIT lines are displayed.
Invoice the concerned WIP.
The moment the invoice is printed and it has one or more parts with a deposit that are release from backorder, the Confirm crediting form is displayed.
The same logic applies for the calculated credit value.
A warning message is displayed if the user tries to exit form the form without adding a credit for the outstanding deposit.
An additional ZDEPOSIT for the WIP will be included in the invoice.
