To access the Supplier Invoice Tab:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon.
The Rental Agreement form is displayed;
Select the Supplier Invoice Tab.
The Supplier Invoice Tab is the eight tab within the rental agreement form. This form is used to view the last supplier invoice that has been processed against the currently selected agreement. The following fields are contained within this form.
Note: This form only displays the most recent supplier invoice generated against the agreement (the form is blank if the agreement is yet to be invoiced). To view previous supplier invoices select the Invoices command button.
Tip: This tab works in conjunction with the Supplier Prices Tab. For any quantity values that are processed against a supplier (be they days, weeks, charges, etc) the corresponding values are subtracted from the Supplier Prices Tab.
Code: Displays a blank field for supplier tariff rates. However, for charges this field displays the charge code (set up within the Charges table) used on the invoice.
Description: For supplier tariff lines the system displays the tariff description associated with the tariff code selected within the agreement e.g. Daily Long Trm. For charge lines the system displays the description associated with the charge code (set up within the Charges table).
V: The VAT code applicable to the supplier tariff or charge.
R: For tariff lines this column is blank. However for charge lines the system displays a default value of 1 to denote that there is only one charge value against the supplier/hire group combination.
Unit: For supplier tariff lines the Unit column always displays the same five fixed tariff units against which tariff values are held, namely:
- Hours
- Days
- Weekends
- Weeks
- Months
In the case of charge lines the system displays unit values where a unit has been specifically defined against a charge e.g. Litres may be defined as the fuel charge unit in the Charge file.
Quantity: For supplier tariff lines the quantity is automatically calculated by the system (although this may be manually edited). Dependent upon background set-up the quantity may be defined as, for example, 1 month, 2 weeks and 4 days. For charge lines the quantity may be automatically calculated (for example, the quantity for a CDW charge is automatically calculated as the number of days in the agreement; however, it may also be manually input when a new charge is added.
Amount: The Unit Price multiplied by the Quantity.
VAT amount: The Amount value multiplied by the value held against the associated VAT code.
Totals - Amount: Totals the Amount column (Unit Price multiplied by the Quantity).
Totals - VAT Amount: Totals the VAT Amount column (the Amount value multiplied by the value held against the associated VAT code.
Grand Total: The grand total of the Totals - Amount and Totals - VAT Amount field.
COMMAND BUTTONS:
Invoices: Opens the Supplier Invoice list box form which displays all of the supplier invoices that have been previously generated against this agreement. Any invoice may be selected from the list box (by highlighting and selecting the OK command button) and the system then enables the display of the processed invoice values for reference purposes.
Credits: Opens the Supplier Invoice list box form which displays all of the supplier credits that have been previously generated against this agreement. Any credit may be selected from the list box (by highlighting and selecting the OK command button) and the system then enables the display of the processed credit values for reference purposes.
Process Credit: Opens the Credit Supplier Invoice form which displays all of the supplier invoices that have been previously generated against this agreement and allows a credit to be posted for one or more item.