Audit Reason

This form captures and displays the reason for change comment entered in the pops-up form when specific fields are changed within an agreement.

In addition to standard auditing a number of predetermined fields may require more detailed auditing i.e. whenever these fields are edited a reason must be entered for the change. These fields are as follows:

Driver Name

Change insurance to CDW (Supplier insurance) or COI (Customer own ins)

Group

Agreement Start/End date

Agreement Start/End time

Delivery fields

Collection fields

Note: The facility for capturing audit reason comments is only enabled if the Audit text pop-up flag is ticked within the Supplier/Misc Tab in System Parameters.

To view the audit log reason for change:

From the Master Menu, select the Vehicle rentals option and Company required.

The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.

The Reservations and Availability form is displayed.
Select the Audit Log option from the Admin menu.

The Audit Log form is displayed.
Single-left-click on any row within the Audit Log audit grid.

The Audit Log Detail form is displayed.
Select the Notes command button.

The Audit Reason form is displayed.

Audit Reason form

This form is divided into four parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar displays other useful identification criteria and buttons.

Menu	Icon	Description
File > Exit		Exits the Audit Reason form. If the form is being displayed for reviewing the reason for change comment then the form enables the comment to be saved.
File > Save		Exits the Audit Reason form. If the form is being displayed for entering the reason for change comment then the form enables the comment to be saved.
Help >		Provides online access to context sensitive help for the current application using the default browser.

Audit Reason Dialogue Box

The Audit Reason dialogue box holds up to 3 lines of thirty five alphanumeric text.